Executive Assistant to the Managing Partner at Bradfield Consulting Limited

Posted on Tue 02nd Apr, 2019 - hotnigerianjobs.com --- (0 comments)

Bradfield Consulting Limited - Our client, a prestigious Legal firm in the country is recruiting suitably qualified candidate to fill the position below:

Job Title: Executive Assistant to the Managing Partner

Location: Lekki, Lagos

Purpose

The role is focused on providing dedicated support to the Managing Partner on internal management support functions, including but not limited to, building a work schedule for maximum productivity, planning and attending meetings with the Managing Partner and other Partners as required, preparing management and operational reports and managing internal projects.

Responsibilities

Maintains oversight function of the Managing Partner’s work calendar is prepared by the Personal Assistant to the Managing Partner.
Communicates with internal parties, stakeholders and liaises with all practice groups heads and Partners as required.
Prepares and compiles management reports and presentations focused on the Firm’s productivity and operations while exercising good judgment and discretion with highly confidential information.
Interacts with top-level contacts with respect to highly sensitive and confidential information necessitating the use of discretion and diplomacy.
Prepares and ensures minutes of meetings are accurate and undertakes prompt follow-up of actionable items from the meeting.
Assists the Managing Partner with prioritization of professional and personal commitments.
Reviews and prioritizes communications (electronic, oral and written) and determines appropriate action to take, including responding directly, preparing a draft response for the Managing Partner’s review or delegating to other team members for response preparation as instructed.
Manages contacts for the Managing Partner, proactively understanding who they are, which have priority and keeps track of communication required.
Documents the Managing Partner’s Firm-wide goals and strategic planning.
Facilitates and coordinates with the Partners for all Partners’ meetings and prepares presentations/meeting material as necessary.
Manages key projects with the goal of delivering every project on time, within budget and within the scope
Liaises with the internal finance team in preparing expense reports and budget management.
Coordinates logistics for various meetings.
Maintains schedules for weekly management meetings.

Job Specification
Qualification:

Bachelor of Science or Art (B.Sc. or BA) minimum; and Master of Science or Art (M.Sc. or MBA) optional.

Required Experience:

Minimum of 3 - 5 cognate years’ of secretarial/administrative experience.
The ideal candidate must have worked in the banking industry

Core skills & Knowledge:

Candidate must have a passable Secretarial and Administrative Knowledge, including, but not limited to; Customer and Personal service, Personnel, and Human Resources;
Excellent writing presentation, and verbal communication skills;
Strong problem solving, listening and learning skills and proactive/analytical thinking;
Good reporting and negotiating skills;
Advanced knowledge of Microsoft Office applications (Outlook (75%), Word (95%), Excel (70%), PowerPoint (90%), and Access (70%);
Excellent organizational skills with attention to detail;
Tactful and diplomatic with great interpersonal skills;
Excellent team-player with project prioritization abilities;

Application Closing Date
13th April, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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