Logistics Coordinator (M/F) at Medecins du Monde (MdM)

Medecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide.

We are recruiting to fill the position below:

Job Title: Logistics Coordinator (M/F)

Location: Maiduguri, Borno
Fixed-term contract: 0- 9 months
Starting date: June 2019

Description du poste

• Under the direct responsibility of the general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation.
• You provide logistics guidance, advice and support to all programmes and field sites and the logistics staff in these locations as necessary or as requested.
• You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to.

More specifically, your Responsibilities are
Logistics coordination:

• Define and implement the logistic tools required to achieve the general objectives, in close collaboration with the general coordinator
• Define and implement logistics process and ensure that everyone is trained and respecting these processes
• Assist fields on scheduling all logistics activities needed, in order to reach projects objectives
• Provide input on logistics matters to the coordination team for proposal and report writing
• Ensure the good filling and follow-up of all the logistics tools for a good capitalization at mission level
• Be responsible for all communication related to logistics issues with the logistics referent based in HQ
• Be the technical adviser and take final responsibility for all logistics tasks of the mission
• Be responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: information technology, communications, mechanics, energy & electricity, cold chain etc.
• Manage and supervise the rehabilitation of health centres
• Take part in any assessment as per required
• Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as per needed
• Support the medical team particularly on transportation: fleet management; contract with helicopters companies etc

Procurement and supply chain:

• Ensure the overall supply chain management (international & local purchases)
• In coordination with the finance coordinator, be in charge of the implementation, follow-up and respect of MdM logistics procedures
• Ensure active monitoring of the purchasing process
• Ensure that the filing system to record and archive all procurements is rigorously maintained by the logistics team
• Ensure the existence and maintenance of a supplier database and develop robust local supplier relationships at national level
• Ensure systems mitigate risks from corruption and insecurity

Team management:

• Be responsible for the definition of the logistics department staff set-up
• Be responsible for the line management of specified logistics staff in accordance with HR policies and procedures
• Facilitate the communication within the logistics team and between the different members of the team on logistics issues
• Be in charge of the capacity building and training of all logistics staff to improve efficiency, awareness and compliance with logistics systems and procedures

Security:

• Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures
• Ensure security briefing regarding movements and means of communication to all expatriate and national staff joining the mission
• Ensure the safety of offices, guesthouses
• Monitor the security context and its consequences on operations and provide guidance to teams as required
• Compile all security incidents in MdM area of intervention received from general coordinator and fill the security incident follow-up

Meetings, representation and reporting:

• Attend MdM monthly coordination meetings and take part, when relevant, in the field weekly coordination meeting
• Represent MdM and network with relevant external organisations at national level
• Attend national logistics or security related meetings (clusters, Humanitarian Forum meeting…) when requested by the general coordinator
• Consolidate logistics reporting and prepare monthly logistics report

Conditions d'emploi

• Gross monthly salary: 2 763 euros
• Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year.
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation…)
• Punctual teleworking agreement (after 6 months)
• Médecins du Monde promotes trainings and internal mobility
• Single posting

Profile

• Experience in working in an international NGO in emergency contexts
• Experience in fleet management, security, supply chain, stock
• Ability to work quickly, under pressure, and with short deadlines
• Experience in managing a large team and work in an international team (diplomacy is compulsory, but strong management also)
• Negotiation skills
• Good writing and communication skills
• Excellent organizational skills
• IT: Excellent knowledge of Windows environment (word, excel)

Languages:

• English is mandatory (oral and written), and knowledge of Hausa or French would be an asset

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model