FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.
We are currently seeking qualified candidates for the position below:
Job Title: Finance & Administrative Assistant
Requisition: 2019200823 Location: Uyo, Akwa Ibom
Job Type: Full time
Supervisor: Senior Finance and Administrative Officer
Basic Function
Under the direction of the SFAO, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the state office.
Duties and Responsibilities
Prepare monthly financial report forms which accompany executed sub project documents
Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office
Assists the SFAO in arranging travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups
Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office
Assists the SFAO in the provision of logistic support for workshops and trainings
Assists the SFAO in the maintenance of an efficient records/storage of all office supplies
Serves as point of contact for logistical and administrative needs in the office
Coordinates all administrative and secretarial support services for the state office (as relevant)
Records minutes of staff meetings and circulates same amongst the staff of the state
Assists with production of presentation materials for staff members
Act as a receptionist: answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence
Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment
Performs any other duties as assigned.
Qualifications and Requirements
University Degree in Accounting, Finance or Business Administration
Minimum of 1-3 years experience in accounting related to NGOs and community level programs, with increasing responsibility.
Experience with administrative and secretarial skills
Sound accounting skills
Experience with large complex organization is required, familiarity with international NGOs preferred
Knowledge, Skills and Abilities:
Knowledge of general office practices and administrative procedures.
Report to supervisor on variances and status on regular basis.
Resourceful in gathering and providing information.
Knowledge of budget preparation and monitoring.
Excellent written, oral, interpersonal and organization skills.
Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
Well developed computer skills, including knowledge of Microsoft office products.
Typing skills.
Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:
Core benefits:
Comprehensive medical plans (PPOs)
Dental insurance
Vision coverage
Group life and AD&D insurance
Health savings account
Long-term disability
Medical and dependent care flexible spending accounts (FSAs)
Dependent life insurance
Business travel insurance
Supplemental personal accident insurance
Supplemental disability
Life insurance
Paid vacation, sick and parental leave
403(b) retirement plan
Pension plan
Other benefits (will vary depending on work location):
The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.