Human Resources and Admin Assistant at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position of:

Job Title: Human Resources and Admin Assistant

Location: Dutse, Jigawa
Job Type: Full Time
Starting Date: as soon as possible
Direct Line Manager: HR Officer

Objective 1

• Support the HR Team in staff onboarding and Administrative functions

Tasks & Responsibilities:

• New staff documentation and creating and updating old and new personnel file
• Place orders for Insurance cards and ID cards for new staff.
• Responsible for Enumerators, Seconded staff and Daily Workers documentation and hire
• Tracking and Compiling all Time Sheet as per monthly payroll list
• Maintain an updated Base staff contact list.
• Maintain a tracker for Timesheets, 10 minutes conversations and performance appraisals

Objective 2

• Support the HR team in Facility management & accommodation bookings for Guests

Tasks & Responsibilities:

• Assist in the arrangement of hotel accommodation bookings for visiting staff to the base.
• Provide monthly tracking of all hotel bookings for visitors to the Base.
• Ensure that all visitors are armed with a constant companion and contact details shared on arrival to Base.
• Responsible for Supervising the Janitor.
• Ensure sufficient supply of Tea and Hygiene items and work with HR Officer to replenish them on a quarterly basis.

Objective 3

• Support the HR team in various aspects of the training and development:

Tasks & Responsibilities:

• Schedule staff into training
• Track and maintain participants’ records for training and Performance Appraisals.
• Coordinate arrangements for training and Performance Appraisals. Encourage submission to HR by line managers, quality control documentation.
• Provide advice on staff on talent management and performance management issues in liaison with the HR Officer and Field Manager

Objective 4

• Additional Responsibilities

Tasks & Responsibilities:

• This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned.
• The HR and Administration Assistant must be flexible and adaptable with regards to the implementation of the daily work/activities.
• The HR and Administration Assistant is expected to conduct all duties in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter.

Internal & External Relationship
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• Field Manager: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: support

External:

• Visitors: reception, exchange of information.

Qualifications

• Bachelor's Degree in HR, Business Administration or related field of study from a recognized institution, or equivalent work experience.

Skills & Experience
Essential:

• Strong office administration experience or front office experience in a busy environment.
• Minimum of one year working experience in a similar role.
• Strong verbal and written communication skills.
• Excellent attention to detail, multitasking and organization skills.
• Self-motivated, ability to work independently, responsible and accountable.
• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
• Excellent computer skills in Word, Excel, PowerPoint and Outlook.

Preferred:

• Strong Commitment to humanitarian work.

Application Closing Date
13th May, 2019.

Method of Application
Interested and qualified candidates should:
Click here to apply online