Executive Secretary at the Adamawa State Health Insurance Scheme

The Adamawa State Health Insurance Scheme is established by the Adamawa State Health Insurance Law 2019, and its overall objective is to ensure that residents of Adamawa State have access to qualitative and sustainable health care services through its health insurance system.

We are recruiting to fill the position below:

Job Title: Executive Secretary

Location: Adamawa
Start Date: July 2019 (tentative)
Contract term: 4 years (renewable)
Reporting to: Governing Board

About the Role
The Executive Secretary Adamawa State Health Insurance Scheme is a hands - on position that requires both management and leadership skills and day to day operational exertion. It is split into three (3) main roles:

• Health Management: He/she is responsible for planning, organizing, implementation and monitoring of the Health Insurance Scheme.
• Financial management: He/she is responsible for efficient effective management of funds in such a manner as to accomplish the objectives of the Adamawa State Health Insurance Scheme and the establishing law.
• Administration: Internally, he/she will be primary support to the governing board is driving the synergy and congruence between the governing, and the Agency at large He/She also has major operational responsibilities related to the management of agency’s expenditure, H-resource facilities and assets management of the agency.

Specific Tasks
Health Management:

• Develop, implement and manage the Adamawa State Health Insurance Scheme in order to provide health care coverage to residents of Adarnawa State within the agreed objectives:
• Have the overall responsibilities to establish, provide leadership and strategic direction and manage the performance of the Adarnawa State Health Insurance Scheme
• Manage the Adamawa State health Insurance Scheme’s budgeting process, make recommendations regarding proposed capital expenditure to the board and ensure that a framework of effective controls exist which enable risk to be assessed and managed.
• Manage the contracting of Health Maintenance Organizations (HMOs) health care facilities, third party administrator and any other entities operating under the Scheme.
• Establish a culture of collaboration and integration that enhances the provision of excellent patient care in the Adamawa State Health Insurance Scheme Agency and improved patient satisfaction
• Promote advocacy regarding the Adamawa State Health Insurance Scheme with all arms of government (LGAs, State and Federal), funders, investors, development partners and other stakeholders;
• Carry out such other functions as necessary and expedient for the purpose of achieving the objectives of the Scheme in accordance with Adamawa State Health Insurance Scheme. Law 2019
• Ensure the Agency’s compliance with statutes, policies and procedures governing it;
• Review monthly/quarterly account or reconciliation's and her documents to ensure compliance with the Adamawa State Health Insurance Scheme;
• Develop and review plans, procedure, policies (as maybe required or where a lacuna exist) of the Adamawa State Health Insurance Scheme to beneficiaries.

Financial Management:

• Develop and implement financing an investment plan to ensure the sustainability of the Adamawa State Health Insurance Scheme, including the mobilization of resources and alignment of the Scheme to Federal-level initiatives (including NHIS, Federal Ministry of Health and World Bank) and external funders and investors; and
• Ensure sound financial management of the Adamawa State Health Insurance Scheme Agency

Administration:

• Manage the day-to-day administration of the Adamawa State Health Insurance Scheme including policy execution and the general direction and supervision of the staff of the scheme
• Establish and be responsibilities for the secretariat of the Governing Board;
• Implementation of policies and decisions of the Governing Board given in accordance with the provisions of the Adamawa State Health Insurance Scheme law 2019;
• Maintain the book of accounts and keep proper records of the Governing Board.
• Oversee the maintenance of records in a manner that facilitates timely response to inquiries, management requests and standardized reports while ensuring the accuracy of the information;
• The general direction and control of the other employees of the Adamawa State Insurance Agency;
• Ensures that the Agency is staffed with qualified personnel capable of meeting the objectives and responsibilities of the Agency
• Performing such other irrelevant duties as may be directed by the Governing Board from time to time
• Formulation and implementation of major functioning policies and plans that can make a considerable impact on the long-term performance of the Agency.

Requirements
Education:

• A good degree or its equivalent from a reputable University in Medicine, Pharmacy, Sciences, or Numerate disciplines such as Actuarial Sciences, Statistics, etc.
• Post-graduate qualification in Medicine, Dentistry Pharmacy, Management, Public Health, Health Management, Business Administration, Insurance, Economics, or other related fields. (An MSC/MBA h’s Health Management is highly desirable and will be added advantage)
• Certification in and/or professional membership of health, management and health insurance related bodies shall be an added advantage.

Professional Experience:

• Minimum of 15 year experience post NYSC (inclusive of at least 10 years’ experience in senior and executive management, administrative or supervisory capacity in a health institution or related filed).
• Supervision must have included supervising staff performing professional work is the areas described above
• Attendance of related courses, workshops, seminars etc.
• Application of expertise is management, financial reporting, auditing and controls risk management
• Demonstrable leadership of robust compliance and operational management programs that included oversight monitoring, testing, risk assessment and reporting efforts.
• Proven Administrative ability.

Required Skills:

• Proficient in Microsoft packages, e.g Word, Access, Excel, Power Point with certifications
• Very high level of professional and managerial competence in directing and cost activities;
• Good knowledge and understanding of the NHIS guidelines and operations of HMOs HCPs
• Proven experience in formulating policy, and developing and implementing business plans, strategies and operating procedures.
• Ability to develop financial plans, manage resources, and analyst and interpret financial data
• Demonstrated ability to evolve administrative policies and procedures and monitor compliance;
• Fluency in written and spoken English required
• Tremendous understanding of Leveraging private investment, public-private partnership and technology for development effectiveness.
• Wide knowledge of contract management, demand planning, budget/cost management, business case development, workforce planning and performance management.
• Ability to communicate and interact with officials at all Levels of government and to work effectively with a wide range of constituencies in a diverse community.
• Able to manage the accounting system and the day-to-day tasks associated with entering payables, receivables and reconciling the books while also managing a diverse portfolio of administrative responsibilities.
• High level of digital literacy and familiarity with database management systems;
• Proven ability to work under pressure, ensure coherence and consistency, independently, and meet deadlines consistently
• Sound knowledge of Government policy and practice impact on financial and contractual arrangement;

Personal Attributes:

• High ethical standards and fiduciary duty. The incumbent will view and possess significant confidential information regarding all aspects of the scheme and the beneficiaries therefore, a high level of discretion, integrity and judgment is required.
• Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting.
• Personal credibility and integrity,
• Self-confidence and respect of others, regardless of position, and willingness to work as a team member/leader.
• Ability to articulate positions concisely and quickly, in a manner that is useful and easily understood by all stakeholders,
• Executive leadership and ability to see and handle all the sides of an issue or project.
• Excellent interpersonal skills, with ability to communicate and interact effectively at all levels of the organization.
• Ability to lead and inspire others towards high levels of performance in achieving organizational goals and a passion for achieving the scheme’s vision.
• Ability to analyses and solve problems by understanding issues and making systematic and rational judgments based on the relevant information
• The ability to manage multiple priorities, take initiative, prioritize and ensure the delivery of on-time deliverables is key.

Application Closing Date
7th June, 2019.

How to Apply
Interested and qualified candidates are required to described how they meet all the above criteria in a Cover Letter to be submitted along with an updated Resume to: [email protected]

Important Information/Notice

• Applications for the role should be supported with a write-up (Microsoft Word Format of not more than 1,000 words, on the applicant's Action Plan and Roadmap for the attainment of the vision and mission of the Adamawa State Health Insurance Scheme Agency.
• Any applicant that is found to have criminal records, has been previously indicted or has submitted information that is found to be false, fraudulently obtained or a misrepresentation of facts, will be automatically disqualified at any stage in the process.