Program Assistant at the International Foundation for Electoral Systems (IFES)

The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions. Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.

We are recruiting to fill the position below:

Job Title: Program Assistant

Location: Abuja

Job Description

• Assist Country Director and the program team in implementing project activities;
• Help monitor the organization’s program implementation;
• Assist in conducting training of trainers;
• Contribute to lessons learned sessions for outreach teams and other partners;
• Contribute to the design and preparation of training materials;
• Assist Country Director and the program team in organizing program activities, including assessments and workshops;
• Assist in scheduling program meetings with partners and drafting of report of such meetings;
• Advice Country Director or designee on political/electoral developments and provide recommendations on matters related to the project goals;
• Provide support to international and local consultants;
• Assist in the collection and analysis of data for monitoring and evaluation of activities;
• Draft program reports including field trip reports, weekly reports, quarterly reports and other program reports and work plan;
• Take of minutes of program meetings and serve as rapporteur for program events;
• Maintain detailed records of program activities and files on IFES database and cabinet;
• Proper tracking and documentation of political and election related activities in the media;
• Provide input on the design and formulation of new program activities;
• Travel outside of Abuja for project activities as required;
• Perform other duties as assigned.

Qualifications and Experience

• Bachelor’s degree in any of the Social Sciences, international Relations; Master’s degree preferred
• Minimum of 3 years of experience in international development with at least 2 in elections, democracy and governance projects.
• Experience in designing, developing, implementing and evaluating workshop/training.
• Experience working on USAID, DFID and other donor funded projects
• Experience in project management and training is highly required.
• Computer proficiency in Microsoft
• Excellent interpersonal, communication (oral and writing) and presentation skills
• The ability to remain highly organized while handling multiple tasks under tight deadlines
• Ability to complete tasks with limited supervision
• Willingness to adhere to all principles of confidentiality
• Must value operating in a collaborative and cooperative environment
• Ability to show initiative, good judgment, and resourcefulness
• Conduct himself/herself with integrity and function ethically
• Report to Project manager and work with other program coordinators
• Willingness to travel within Nigeria.

Application Closing Date
18th June, 2019.

Method of Application
Interested and qualified candidates should forward their typed written application, current Resume, copies of certificates and three references to: ifesnigeria@ifes.org using the "Job Title" as subject of the email.