Executive Assistant at ICS Outsourcing Limited

Posted on Mon 17th Jun, 2019 - hotnigerianjobs.com --- (0 comments)

ICS Outsourcing Limited - Our client is currently seeking to employ suitably qualified candidate to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Job Descriptions

The job purpose is to provide comprehensive and proactive support to the Head of Function on a wide range of complex administrative activities whilst prioritizing and taking personal responsibility for all activities undertaken in order to enhance effectiveness.
This role will also be responsible for different day-to-day function duties.

Essential Responsibilities

Manage the work schedule (calendars, visits and work plans) for the Functional Head to ensure optimal use of time and resources.
Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint).
Co-ordinate meetings and engagements for the Functional Leadership Team Provide an effective and efficient administrative service to a high level of competency.
Perform routine transactions such as cash advance, expense statements and retirements as required.
Using electronic calendars, the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Functional Head as required.
Create Purchase orders for the function and following through to ensure vendor payments are made.
Expense claims and retirements for Function head and Leadership team.
Execute other specific duties that may be assigned from time to time to achieve efficient administration.
Ensure daily POs are done.
Supports operations team in closing overdue/open orders.

Protocol/Events Co-ordination:

Responsible for organizing extensive global travel arrangements for the Functional heads and other Regional visitors- transportation, hotels, letters of Invitation and visas in place.
Provide support to the Function in coordinating/Organizing conferences (local and global), trainings, workshops and team-build events with professionalism.
General Administration / Organizing Administrative Tasks: Flight bookings and accommodation bookings for external and internal stakeholders.

Records Management:

Ensure Files (electronic and hard copies) and Information management systems are aligned with Records Management guidelines
Ensuring that records are kept in line with BAT Records Management guidelines.

Knowledge, Skills and Experience

5 years of work experience in a similar role in a leading corporate organization would be an added advantage.
B.Sc/BA in any field.
Solid secretarial and administrative skills, including excellent verbal and written communication.
Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
The job also demands a person with excellent interpersonal & communication skills and a flair for preparing complex reports and paperwork in English and French.
Good command of software packages, ability to work with new packages and undertake basic database administration.

Application Closing Date
29th June, 2019.

How to Apply
Interested and qualified candidates should send their Applications to: holugbue@icsoutsourcing.com with the "Job title" applied for as the subject of the mail.

Sorry, this listing is no longer active.

Share this job:

Federal Government of Nigeria Nationwide Engineering Mentorship Programme (Graduate Engineers & Skilled Artisans) - 11 Positions

Ahmadu Bello University (ABU) Massive Graduate and Exp. Academic and Non-academic Job Recruitment (286 Positions)

Ahmadu Bello University (ABU) Non-academic Job Recruitment (14 Positions)

University of Abuja (Now Yakubu Gowon University, Abuja) Academic and Non-academic Job Recruitment (114 Positions)

Erisco Foods Limited Job Recruitment (9 Positions)

Federal University of Technology and Environmental Sciences, Iyin-Ekiti (FUTESIYIN) Massive Academic and Non-academic Job Recruitment (248 Positions)

Southwestern University Nigeria Massive Academic and Non-Academic Job Recruitment (88 Positions)

University of Ibadan (UI) Massive Academic and Non-academic Job Recruitment (372 Positions)

Access Bank Plc Entry Level & Exp. Job Recruitment (5 Positions)

Federal University of Health Sciences, Otukpo (FUHSO) Massive Academic and Non-academic Job Recruitment (384 Positions)

Dangote Cement Management Trainee Programme 2025

Nigerian Air Force (NAF) Basic Military Training Course 46 / 2025 (Airmen and Airwomen) - 38 Positions

Access Bank Plc Entry Level Training Program 2025

Nigerian Army Massive Recruitment for Trades / Non Tradesmen & Women Nationwide (90 Regular Recruits Intake)

Nigerian Navy Basic Training School (NNBTS) Batch 38 Job Recruitment (45 Positions)

Comments (0)

Post a Comment

Name: *
Email: *
Comment: *