Administrative Assistant at FHI 360

FHI 360 is a global development organization with a rigorous, evidence-based approach to human development. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve - improving lives for millions.

We are currently seeking qualified candidates for the position below:

Job Title: Administrative Assistant

Requisition Id: 2019201231
Location: Maiduguri, Borno
Supervisor: Operations Manager
Job Type: Full time

Basic Function

• Under the direction of the Operations Manager, the Administrative Assistant will provide administrative and logistical support for assigned staff members

Duties and Responsibilities

• Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations. For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.
• Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.
• Compose general correspondence, schedules and memoranda as needed. Assist with production of non-routine publications, e.g. specific brochures.
• Assist with production of presentation materials for staff members.
• Use initiative to improve work flow and improve systems for clerical functions.
• Prepare minutes for meetings and follow up with staff members for action items.
• Develop and manage a database and record keeping system for assigned areas.
• Organize and set-up internal meetings.
• Perform any other duties as assigned.

Qualifications and Requirements

• University degree, recognized equivalent or HND.
• Minimum of 1 year experience in NGO is required Familiarity with international NGO is an advantage.
• Familiarity with administrative and secretarial skills is an advantage.
• Experience with large complex organization is preferred.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures. Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Knowledge of budget preparation and monitoring. Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Typing skills.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Application Closing Date
7th July, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.