Grants Officer (Yobe) at Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position below:

Job Title: Grants Officer

Location: Damaturu, Yobe

Role Purpose

• Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.  The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees.
• In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
• The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
• The purpose of this role is to provide timely, accurate financial information and ensure that financial expenditures are in line with specific FAD/donor requirements. The role’s support is to this project in Yobe state.

Dimension of Role

• The purpose of this role is to support the resource mobilization unit by supporting the efficient grant management of projects in Yobe state, coordination of proposal development, donor reporting in consultation with program staff, grants Advisor and others.

Key Roles/Responsiblities

• Support the Grants Advisor in coordinating, and monitoring the implementation of the donor funded project and programs
• Manage donor grants transactions effectively and efficiently and ensure quality reporting
• Support in establishing a grants tracking mechanism in order to effectively follow up grant activities and to determine progress and make decisions where further action is needed.
• Ensure grant management procedures are followed and donor compliance requirements are met.
• Ensuring that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).
• Ensure timely set-up of grants in SAP system and corresponding modifications are effected
• Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.
• Maintain and update grant files.
• Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
• Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis. Specifically,

Grants Administration:

• Assist with the grants set-up in SAP.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Track grantee contractual obligations, e.g., pre-award conditions
• Support the Grants Unit - Humanitarian and project managers to prepare the annual grants budgets for the BMZ and other projects in Yobe state.
• Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

• Support the assessments of partner/grantee organizations.
• Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
• Support train staff and partners on donor policies, rules and regulations.
• Conduct and document regular partner visits to ensure compliance with grant agreement.
• Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
• Monitor and track grants related performance measurement indicators and liaise with management to implement strategies to improve performance.
• Explain donor requirements and organizational donor policy & procedures to staff and ensure compliance.
• Ensure that partners used the standard reporting templates and formats for their reports.
• Prepare the monthly projects burn rate - expenditure traffic tracker.
• Prepare the monthly projects cost recovery tracker.
• Support the preparation of the projects funding/grant tracker.
• Support the CO in recharging costs to Projects in Yobe state.
• Fulfill Plan’s Child Protection Policy at all times.
• Perform any other duties that may be assigned.
• This role does not directly supervise any role.

Technical Expertise, Skills and Knowledge
Essential:

• A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• At least three years of experience working in project and/or grants management and proposal/business development/design.
• Experience in developing and interpreting donor budgets.
• Knowledge of development issues, trends, challenges and opportunities and implications to community.
• Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent inter-personal, cultural and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable:

• Excellent proven skills in developing, writing grant proposals
• Good research, negotiation and problem solving skills
• Effective working with and through partners
• Strong planning and organizational skills
• Strong strategic thinking and interpersonal skills
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills).

Application Closing Date
25th August, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online