Supply Chain Assistant at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below:

Job Title: Supply Chain Assistant

Location: Abuja, FCT
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Supply Chain Officer

Objective 1

• Provide Administrative support to Supply Chain Officer

Tasks and Responsibilities:

• Support to Obtain quotations on behalf of Supply Chain Officer
• Support the Supply Chain Officer in the importation of drugs and other related/non-related items (as captured on the 2019 Import Duty Exemption Certificate/ NAFDAC Import Permit).
• Provide support in market analysis;
• Support in the request for IDEC, NAFDAC Import Permit, NAFDAC No objection waiver, SONCAP certificate (for SON regulated products).
• Support in the processing of M-Forms, Pre Arrival Assessment Reports, Marine Insurance and other necessary documentation required for importation.
• Support the Follow up on IDEC request and other associated requests for waivers.
• Support Source and disseminate necessary documentation required for importation of procured items.
• Support in the Conduct small purchases and prepare related procurement documents
• Ensure correct filing and archiving of Procurement Dossiers
• Scanning, printing, photocopying of procurement and delivery documents
• Paper-based archiving of Procurement Dossiers for Abuja and field bases
• Electronic archiving of Procurement Dossiers for Abuja and field bases

Objective 2

• Stock management in Abuja

Tasks and Responsibilities:

• Ensure follow-up of stocks in Abuja store;
• Ensure that every item in the store has stock cards and they are up-to-date;
• Ensure all deliveries are physically conformed with delivery notes and/or waybills;
• Update the monthly inventory and complete stock reports using ACF standard stock management tools;
• Notify the Supply Chain officer when stock reaches minimum stock levels
• Update Procurement Follow Up (PFU) file with reception dates

Objective 3

• Supervise deliveries and dispatches to and from Abuja Capital

Tasks and Responsibilities:

• Receive deliveries from suppliers, other bases
• Prepare Delivery Notes for transported goods and equipment
• Prepare Reception notes for deliveries as and when required
• Update PFU with delivery dates and waybill numbers
• Liaise with the field regarding deliveries

Objective 4

• Reporting

Tasks and Responsibilities:

• Monthly Stock report for Abuja base
• Physical inventory for office and guesthouse

Internal & External Relationship
Internal:

• Reporting to Procurement Officer
• Liaise with all staff  for individual requests
• Liaise with all Logistics

External:

• Suppliers

Qualifications

• Bachelor's degree/HND in Information Technology, Logistics, Supply Chain Management, or related field.
• Minimum of 2 years work experience required.

Skills & Experience
Essential:

• Some experience in Logistics and stock control
• Good capacity to work in a team
• Knowledge of English
• Good Computer Skill, MS Word, MS Excel

Preferred:

• Experience in working for NGO

Application Closing Date
13th August, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online