Senior Administrative/Finance Assistant at the United Nations High Commissioner for Refugees (UNHCR)

The United Nations High Commissioner for Refugees (UNHCR) was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

We are recruiting to fill the position below:

Job Title: Senior Administrative/Finance Assistant

Position Number: 10032311
Location: Yola - Adamawa
Category: Administration
Grade: GS - 5
Duration of Contract: One Year
Contract Type:Fixed Term Appointment

Context, Duties and Responsibilities

• The senior Admin/Finance Assistant provides clerical assistance to the immediate supervisor and/or Head of the Office to ensure that routine services and activities within the admin/finance domain are properly implemented.
• Subject to the nature of the task/assignment in hand, he/she will receive regular guidance from his/her supervisor.
• As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.
• The nature of certain personnel/administrative tasks requires discretion and confidentiality as per UNHCR standards and practices.
• The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor.

Job Responsibilities

• Under the direct supervision of the Head of the Office the incumbent shall carry out the responsibilities below:
• Processes entitlements, issues of contracts and maintains various personnel records and files;
• Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
• Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
• Attends meetings on day-to-day administrative matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc.  Assists in the preparation of inventory records of non-expendable equipment for submission to HQs and takes care of stationary order;
• Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
• Assists in preparing financial vouchers and monthly accounts;
• Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
• Assists in preparing administrative budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
• Performs other duties as required.                   

Essential Minimum Qualifications

• Completion of Secondary Education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
• Minimum 5 years of job experience relevant to the function;
• Computer skills (MS office and People Soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
• In offices where the working language is not English, excellent knowledge of  UN working language of duty station and working knowledge of English.               

Desirable Qualifications & Competencies

• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Knowledge and working experience of MSRP (Peoplesoft);
• Completion of  UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

Application Closing Date
3rd October, 2019.

How to Apply
Interested and qualified candidate should:
Click here to apply online
Or
Email Application

• Kindly prepare an application/letter of motivation, Resume as well as fully completed and signed UNHCR Personal History Form (P11)
• Submit the application, resume and Personal history form (P11) via email to: niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position (VERY IMPORTANT).
• Kindly make sure you use the "UNHCR Personal History Form".
• Kindly note that a written test will be conducted for this position which will be followed by a competency based interview.

Click Here to Download UNHCR Personal History Form (P11) (Doc)

Note

• "There is no need to send other CERTIFICATES with the application at this stage".
• Incomplete applications will not be reviewed.
• Only short-listed applicants will be contacted.
• Applications from female candidates are strongly encouraged.