Office/Front Desk Assistant at the Health Initiatives for Safety and Stability in Africa (HIFASS)

Health Initiatives for Safety and Stability in Africa (HIFASS), is a non-profit organization registered in 2007 in Nigeria with a core objective of expanding quality health care and treatment in Africa. Our vision is enhancing healthier and safer communities, while our mission is to collaborate with partners to promote comprehensive and sustainable interventions for public health, support military medicine and health diplomacy for peace, stability and development of communities. Over the years HIFASS has provided manpower and associated technical support to PEPFAR, Research activities, USAID and World Bank funded projects in Nigeria and further more played a role in the management of personnel services.

HIFASS is therefore seeking the employment of the position below to support the existing government health systems with necessary equipment, materials and infrastructure to improve healthcare provisions to refugees and host communities in Taraba State:

Job Title: Office/Front Desk Assistant

Location: Taraba
Field Operations Job Type: 3 months
Reports To: Program Manager
Work Hours: full-time 40 hours/week

Basic Function

• The Office/Front Desk Assistant will provide general office support with a variety of clerical activities and related task, under the supervision of the Finance and Admin Officer.

Major Responsibilities

• Maintains security by following procedures, monitoring visitor’s logbook and issuing visitor badges/tags and pass.
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries, re-direct calls as appropriate and take adequate messages when required
• Assist managers to maintain programme/office calendar
• Assist in scheduling and arranging for meetings and conferences to include agenda, attendance and venue management.
• Management of Closed User Group (CUG) services for the organization (including monthly payment of access charges and activation for new staff).
• Receipt and dispatch of letters for the organization, receipt and direction of visitors within the organization, direct the caller to the appropriate associate.
• Assist in gathering a variety of presentation material for use in meetings, training sessions, or for publication.
• Manage e-mail correspondences as necessary.
• Ensure that the reception area is kept neat and tidy so as to maintain the good image of the organization.
• Perform other duties as assigned.

Minimum Requirements

• OND/NCE or higher qualification
• A Secretarial Certification will be an added advantage.
• 2 years in related working experience in Administrative and Secretarial duties
• Proficiency in MS Office Suite, particularly Word, Excel and PowerPoint.
• Thorough understanding of monitoring visitors’ access
• Good knowledge of administrative and clerical procedures
• Good oral and communication skills
• Ability to communicate in the local languages will be an added advantage.

Application Closing Date
1st October, 2019.

How to Apply
Interested and qualified candidates should send their Cover Letter and CV to "The Human Resources Manager (HIFASS)" via: careers@hifass-hfi.org specifying the "Job Title" on the Subject of the mail.

Note

• Candidates must be resident or ready to relocate to Taraba State.
• Kindly attach additional certificates that support or address the requirements listed for the position in one PDF format, Cover Letter and CV together in one Word format. Only shortlisted candidates will be contacted for an interview in Abuja.