Human Resources Assistant at Medecins Sans Frontieres (MSF) - Spain

Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant

Code: ASO1102
Location: (Pulka, Gwoza LGA) Borno
Report to: Project HR Admin Manager
Report to (functional) : Project HR Admin Manager
Area: Human Resources and Administration
Supervises: Domestic staff (cleaners and cooks)
Contract Duration 3 Months (Renewable)
Level: 6

Main Purpose

• Execute administrative, HR and legal related tasks to support the HR/FIN Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

Accountabilities

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Project HR Manager.

MSF Section/Context Specific Accountabilities

• Execute Administrative and legal related tasks, checking payroll calculations and update personal files in order to ensure accuracy, compliance and on time payments.
• Supervise MSF premises in order to ensure working conditions are in conformity with legal requirements.
• Update the HR database and personal files to facilitate HR processes management
• Prepare and archive formal certificates and other HR documents when needed in order to facilitate hiring processes.
• Follow all movements of personnel from/to mission/project/home and all related formalities in order to facilitate accommodation and relocation.
• Supervise domestic team and take care of accommodation facilities, maintenance and related services for international and relocated staff in order to ensure MSF standards of living. Support line managers in recruitment and hiring process,
• Communicate to and brief new national employees on HR policies and regulations in order to facilitate on boarding processes.
• Registers applicants to training and follows-up with HR Manager.
• Prepare all correspondence with local authorities (i.e. tax offices, ministry of labour) in order to maintain flow and soft relationships
• Support Fin Assistant for back-up of Fin accountabilities.

Requirements

• Education: Desirable, certificate or diploma in Business, HR Management or similar education
• Experience: Minimum 1 year experience as HR Assistant or in a similar related jobs
• Languages: English and Hausa, Mandra, Kanuri.

Competencies:

• Results and Quality Orientation L2
• Team work and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3.

Remuneration
Salary: NGN 303,781 (Basic salary) As per the MSF salary scale (National contract).

Application Closing Date
6th October, 2019.

How to Apply
Interested and qualified candidates should send a CV, Motivation Letter, copies of Credentials (only PDF or Word) and NYSC certificate either by email to: msfe-pulka-admin-emerg@barcelona.msf.org
Or
In person to MSF SPAIN Office at Pulka , Gowza, Maiduguri, Abuja.

Important Information/Notice

• In the subject of the mail please put the position and the reference for while you are applying.
• Only short-listed applicants will be contacted
• Applications are non-returnable. Do not submit original certificates or credentials. MSF Encourages Women and People with Disability Status to Apply.
• Position open to Candidates from Borno State only.