Executive Assistant to the CWALINTOP & Internal Communications Manager at APM Terminals

APM Terminals, we are a team of over 20,000 employees spread across more than 60 countries united by a passion to provide our expertise in port operations and container management services. By providing the expertise and port infrastructure essential to world trade, we actively support the advancement of the societies around us, enabling local economies to unlock their potential and build an even stronger global community. Working with a team of talented professionals you will get a chance to experience different cultures and make friends all over the world. You'll find a culturally diverse, stimulating environment at any of our offices, terminals or depots. When you join APM Terminals, the world is your workplace.

APM Terminals is an independent business unit within the Danish A.P. Moller-Maersk Group - a Global Fortune 500 company with over 120,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and retail sectors - Join us to achieve even your most ambitious career goals!

We are recruiting for the for the position of:

Job Title: Executive Assistant to the CWALINTOP & Internal Communications Manager

Ref.: ML-038842
Location: Lagos

Key Responsibilities
1. Supporting Cluster Top

• Managing all administration for Cluster Top, including owning his calendar, scheduling meetings, managing travel arrangements; in order to enable the Cluster Top to maximize his productivity.
• Preparation of Cluster Top presentations for town halls, CLT meetings, senior leadership visits, industry parlays etc.
• Preparation of travel packs for Cluster Top, to ensure country visits are focused and results are maximized.
• Coordination of the Cluster Top’s tasks and projects.
• Constant follow up on action items delegated by the Cluster Top to his team, and ensuring tasks are completed or extended before the deadline.
• Coordination and participation in various leadership meetings including VIP visits.
• Attending monthly management and bi-weekly BPM meetings, noting action points and following them up. Compiling prior prepared input in standard format from CM’s/FMs to ensure productive BPM discussions.
• Ensure the constant scanning of the local media to ensure that the Cluster Top is always updated on relevant events.
• Organize Cluster Top’s HR processes (annual appraisals, periodic reviews, coaching sessions, MD Luncheons)
• Maintain Cluster Top’s Operating System.
• Liaison with local shareholders/directors.

2. Internal Communication

• Act as the anchor point for CENCOM.
• Develop and execute internal communications plan with primary focus on Nigeria and support to daughter countries.
• Regular and up to date communications to local organizations in line with CEN/AFR initiatives.
• Drafting of newsletters, in close coordination with Cluster Top.
• Prepare specific announcements to the local organization.
• Arrange the weekly blitz.
• Own the local intranet site. Align with all functions to make sure the cluster’s intranet site reflects the business.

3. Project Management

• Active participation in projects as relevant.
• Drive projects, where directed by Cluster Top.
• Maintain Cluster/Nigeria Leadership VMS.
• Own MWB Agenda in CWA.
• Organize the Danish stand at the annual ‘Sail Around the World’ event.

Requirement

• Knowledge of the business and local environment.
• High proficiency in the use of Microsoft Office suite.
• Project management experience with emphasis on stakeholder management.
• Good attention to detail and excellent organizational skills.
• Ability to work both independently and within a group.
• Ability to handle confidential information.
• Ability to set priorities, multi-task and keep several tasks going at once.
• Demonstrated skills in writing, editing and effective dissemination of information to wide audiences.
• Strong inter-personal and cross cultural skills
• Good knowledge of branding and communication guidelines.
• Demonstrated ability to think and write clearly, creatively and persuasively.

Application Closing Date:
6th February 2014

Method of Application
Interested and qualified candidates should:
Click here to apply online