Logistics Coordinator at G4S Secure Solutions Nigeria Limited

G4S is the world’s leading security solutions group with operations in over 125 countries. In Nigeria, G4S provides secure transport, security technology, training and integrated security solutions to customers operating in the commercial, diplomatic, industrial, telecom and transportation sectors.

We are recruiting to fill the position below:

Job Title: Logistics Coordinator

Location: Lagos

Brief

• To provide an effective and professional logistical service to all departments, thus ensuring the achievement of company budgetary requirements and goals through effective implementation, control and management of stores procedures.
• To ensure that a high level of standard is maintained in providing logistical support

Job Description
Your primary responsibility is to manage the complete supply chain cycle to support of the company with a cost effective logistical support. In this regard the following functions resort under your department:

Vehicle Fleet:

• Ensure that the entire company’s needs in terms of vehicles are satisfied
• Vehicle requirement and replacement planning
• Vehicle administration
• Vehicle servicing and repairs including insurance administration
• Vehicle registration papers
• Vehicle inspection
• Procurement of vehicle accessories
• Administration of fuel card
• Manage the leasing company in terms of ensuring the serviceability of the FML fleet of the company
• Manage the vehicle workshop
• Ensure proper accountability for all spares and parts bought and used by the workshop

Uniforms and Accessories:

• Ensure that the company’s requirement in terms of uniforms and accessories is satisfied
• Ensure a proper issue plan for all security officers according to the contract register and budget
• Management of the stores
• Ensure that all requests for uniforms are legitimate in terms of previous issues as well as the renewal of the contract
• Ensure that all items received from vendors are the correct quality in terms of the contract
• Liaise with couriers for the timely delivery of all consignments outside Lagos.
• Procurement of special uniform and accessories
• Ensure that monthly stocktaking is done at all stores
• Ensure that all requests are authorised before creating Purchase Orders
• Ensure that the correct amounts are sent to the different contracts by doing spot checks on these consignments

Facility Management:

• Ensure proper management of all facilities
• Source facilities and negotiate the best prices for facilities required by the company
• Ensure that these facilities meet the Company’s requirements
• Ensure that these facilities are in a proper and serviceable condition at all times
• Ensure that the generators at these facilities are in good condition, serviced according to the correct intervals and fuelled when needed
• Ensure that all monthly payments in terms of water, electricity and PHCN is paid on time
• Ensure that the following is completed monthly for all houses:
• Payment of DSTV bills
• Payment of PHCN bills
• Payment of water bills
• Arrange for gas and the payment thereof
• Six monthly maintenance fees
• Six monthly security fees
• Visit the houses on a monthly basis to ensure that it is kept in good condition by the tenants
• Ensure that the monthly service fees are paid for the training facility in Mainland
• Ensure that all QHSE aspects are in place at all facilities, especially at the stores and workshops
• Liaise with the respective landlords in terms of their responsibilities according to the contract
• Negotiate cleaner contracts for all facilities and ensure that they fulfil their commitments according to the contract
• Manage any disputes between the company and vendors i.e. VGC Water Company, supplying services to the facilities
• All furniture removals within the company

Communication:

• Monitor the invoices and individual lines to ensure that it is correct and individuals do not exceed their limits. Take remedial action on those that does exceed their limits
• Procurement of all GSM handsets
• Follow up any communication problems with the supplier and rectify immediately
• Ensure that warranties on these handsets are honoured
• Stay ahead with the newest technology to ensure that the comapny is always using the most cost effective way of communications

Procurement:

• Ensure that the correct procedure is followed with the procurement of all goods
• Ensure that all suppliers undergo an evaluation prior to being added to the preferred supplier list
• Ensure that the correct tender procedures are followed

General:

• To apply the highest level of business ethics and professionalism
• Service and maintenance of all printers and copiers

Person Specification
Experience required:

• Degree or Diploma in related Business subject
• Computer literate in Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Good knowledge of project planning
• Prior working knowledge and experience in the same domain is an added advantage
• Knowledge and understanding of Logistics management

Proven ability to:

• Communicate sensitively and effectively both verbally and in writing with a wide range of people
• Demonstrate respect, openness and genuineness in developing working relationships with others and contribute to positive working relationships in a team
• Problem solving
• Prioritise own workload and complete work within tight deadlines and conflicting/ competing demands
• Work occasional out of office hours during evenings and at weekends for which time off in lieu will be given
• Demonstrate accurate numerical and analytical skills
• Work without direct supervision

Application Closing Date
Sunday; 27th October, 2019.

Method of Application
Interested and qualified candidates should send their updated CV and a Covering Letter (not more than an A4 page) describing your employment experience with proven abilities for the applied position to: [email protected] using the "Job Title" as the subject of the mail.