Executive Assistant at a Multinational Company - Nicole Sinclair Consulting

Posted on Tue 29th Oct, 2019 - hotnigerianjobs.com --- (0 comments)

Nicole Sinclair Consulting - Our client is a Multinational Company located in Lagos currently seeking to hire suitably qualified candidates to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Job Description

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

To act as the first point of contact for the CEO within the organization
proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints and correspondence and responding directly, delegating to colleagues, or advising on responses to the CEO
providing clarity of outcome/actions and ensuring these are followed to resolution in a professional manner
To maintain short, medium and long-term diaries for the CEO ;
To make administrative arrangements and the planning for internal and external meetings and conferences and attend as necessary, operating a system to ensure the CEO(where required) is fully briefed for meetings
To provide high-level secretariat support to key internal and external meetings involving the CEO, including preparing agendas, co-ordinating or writing papers, producing minutes, andensuring follow-up actions are progressed
To liaise with external bodies with which the CEO require representation
To ensure the effective operation of the CEO offices;
To prepare correspondence, reports, memos and presentation material as required, noting the need for accessibility in all documentation from all sources;
Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office

Competency/Skill/Requirements

B.Sc in relevant fields
Must have at least 10 years experience managing CEO’s portfolio.
To have highly competent IT skills across standard Microsoft packages;
To have highly competent note-taking and typing capability
A self-starter, capable of acting on own initiative and proactively managing competing demands and pressures and able to multi-task effectively
Must be able to work collaboratively, with a range of colleagues in the wider organization, as well as with external stakeholders.
Excellent interpersonal, diplomatic, oral communication skills
Demonstrable level of numeracy and ability to analyses statistical and financial data
Confidence in working with senior internal and external stakeholders at director and trustee level
Well placed sense of judgment and political skills, able to exercise absolute discretion and confidentiality
Evidence of an ability to “think outside the box” and generate and implement creative solutions
To be able to work with versatility, meeting unexpected, very tight deadlines on occasion, being able to prioritize as required and able to work autonomously;
To have strong attention to detail;

Application Closing Date
1st November, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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