Supply Chain Officer at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below:

Job Title: Supply Chain Officer

Location: Maiduguri, Borno
Job Type: Full Time
Department: Logistics
Level: Mid Level
Start date: As Soon As Possible
Direct Line Manager: Supply Chain Manager

Objective 1

• Support Logistics Supply Chain, review and prepare all documentation during the procurement process

Tasks and Responsibilities:

• Receive and process Purchase Lines (PLs) on reception frequencies;
• Provide support in market analysis;
• Ensure best available prices & quality, collect quotations, suppliers references;
• Review and confirm all procurement request before processing;
• Ensure that PLs includes all required specifications and supporting documents;
• Share the Procurement Follow Up (PFU) on weekly basis,
• Monitor deliveries to the department/bases/programs
• Facilitate Program department in making procurement request;
• Prepare request for quote , prepare assessment table and get approval according to ACTION AGAINST HUNGER standard procedures ;
• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services
• Arrange tender and other procurement meetings and take minutes
• Ensure all purchasing dossiers are complete and properly filled before archiving;
• Update the price catalogue with new purchase prices and/or suppliers or at least every two months
• Liaise with all supplier requests and maintain the supplier database

Objective 2

• Support line manager in negotiating supplier framework agreements and contracts

Tasks and Responsibilities:

• Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
• Liaise with contractor to ensure compliance with the contract, including initial meeting;
• Collect and prepare any supporting documents related to contract implementation or modification;
• Communicate to line manager any deviation from the initial contract.
• Ensure that all documentation required as per contract is provided by both parties;
• Collect and review all delivery documentation;
• Prepare payment transaction according to delivery and contract payment terms.

Objective 3

• Supervision of Delivery issues

Tasks and Responsibilities:

• Ensure quality & quantity control of deliveries
• Transit all equipment deliveries to the base/capital logistician and IT for codification, labeling and files equipment settings or to update inventory list before use, storage or shipping;
• Ensure packaging and shipping to bases is well done and documented. Collect all signed copies
• Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;

Objective 4

• Reporting

Tasks and Responsibilities:

• Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis
• Update Contract Follow Up (CFU) and submit for monthly report to line manager
• Update and provide the Supplier List on regular basis to line manager
• Update and provide the Framework Price List on regular basis to line manager
• Provide Cash forecast twice a month to line manager.

Position Requirements/Qualification

• Minimum of a Bachelor's degree  or equivalent.

Skills and Experience
Essential:

• Minimum of 2 years’ experience in Supply Chain and/or Logistics position
• Some experience in supervising staff
• Strong computer skills in MS Office, especially MS Excel
• Rigorous, with strong organization skills and attention to detail
• Strong communication skills
• Strong negotiation skills
• Professional level of English
• Ability to work in complex environment and can bear the work load.

Preferred:

• Previous experience working for NGOs an asset, particularly international and/or health related NGOs
• Previous experience with follow up of construction works and WASH related contract
• Fluency in one or more National/regional languages an asset.

Minimum Monthly Basic Salary
NGN 236,585 per Month.

Application Closing Date
15th November, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply.