Commodity Tracking Officer at Christian Aid (CA)

Christian Aid (CA) is a UK-based international NGO, partnering with others to end poverty in Africa. At the heart of this vision is the transformation of the lives of people who live in poverty, empowering them to have a brighter future. Christian Aid works in more than 30 countries and has been operating in Nigeria since 2003. The Nigeria Country programme focuses on Community Health and HIV, Accountable Governance including humanitarian response and Gender.

We are recruiting to fill the position below:

Job Title: Commodity Tracking Officer

Location: Maiduguri, Borno
Department: International
Reports to: Senior Program Coordinator
Child protection clearance required: Not required
Expected travel per annum: Up to 30 days
On call/unsocial hours: No
Job Type: Full Time

Role purpose

• The Comodity Tracking Officer is to assist in the implementation of the emergency food distribution under the direction of senior programme manager and in collaboration with other actors.

Role context

• To support the implementation of UN-WFP Food Aid Project by supporting the senior programme coordinator with the monitoring and tracking of food commodities and food supplements.
• The role also includes regular updates on distribution activities, food distribution planning and reporting.
• There is the need to have staff who is/are dedicated in maintaining standard of storage facilities, training of staff on proper handling and storage of food commodities and food supplements according to UN- WFP standard, while ensuring monitoring and collection of data on the impact of socio-economic, political and cultural trends on Concern food aid programme.

Key outcomes
Under the supervision of the senior programme coordinator, the holder of this position shall perform the following specific tasks:

• Identifying necessary requirements for commodity management system for WFP food items.
• Effective analysis of Commodity Report from the Field and Warehouse Staffs.
• Maintenance of strong control over commodity receipt, storage, distribution reporting to minimize losses.
• Identification of issues concerning stock storage, movement and tracking.
• Maintenance of WFP commodity inventory for all CAID locations.
• Establishment of Good Communication with WFP on Commodity Tracking.
• Establishment of system to submit timely and accurate reports to WFP/ Donors.
• Implementation of WFP and CAID policy on food commodity logistics.
• Setting up of appropriate system and process for commodity tracking.

Role requirements
Relationships:

• External:Build strong relationships with donors, partners, networks, and stakeholders.
• Internal: Establish a strong working relationship with the senior programmecoordinator, food security teams, logistics, MEAL and finance units and all in-country and global staff.

Decision making:

• Make decisions on tracking food commodities and food supplements effectively and ensure accurate and timely reporting to CAID and donors. Ensure proper handling of food commodities and food supplements to avoid damage and/or spoilage. Ensure timely submission of waybills, CPDRs and waybills to CAID and donors.
• Also providing technical input on distribution and reporting of food security activities. Makes decisions around project proposals, ensuring they are prepared and comply with reporting requirements.
• Make policy decisions that support standing and emergency issues. Contribute to shaping and implementing food security and making sound decisions to support this.

Analytical skills:

• Works on complex specialist/ technical issues. Problems and issue, risks and benefits may have implications across several departments.
• Required to develop new ways of doing things to better meet program goals requiring substantial creative or analytical ability.

Developing self and others:

• Has direct responsibility for developing, coaching and motivating a team or teams of colleagues/project team members. Focus will be on advising and guiding teams on commodity tracking and distribution reporting to senior management including policy issues/high level procedures and direct line management responsibility may be limited.

Person Specification (Applied skills/knowledge and expertise)
Essential:

• Relevant higher education at college level in Agriculture, Nutrition and/or Health.
• Minimum 2 years’ work experience in a humanitarian/recovery context within food security and nutrition programmes, preferably with an international NGO and/or displaced population is a very strong asset.
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, and other stakeholders.
• Ability to work independently and as part of a team to achieve results.
• Excellent communication skills and organizational skills.
• Strong ability to work in a variety of environments and in remote locations without communication or amenities.
• Remains productive when under pressure with ability to prioritise effectively, and respects and adheres to deadlines.
• Fluency in English (spoken and written) is required and other local language.
• Knowledge of Microsoft Word, Excel and Email application software Languages:
• English Language and have a sound knowledge of the local languages of Maiduguri.

Desirable:

• Familiar FSL context in the northeast Nigeria.
• Ability to communicate fluently in Hausa and English language.

IT competency required:

• Intermediate

Competency profile
Level 2 - You are expected to be able to:

Build partnerships:

• Take on different work when necessary to achieve a team or organisational goal.
• Actively consult with others to ensure you understand their needs or goals.
• Listen to and take on board fresh perspectives and views even if you initially disagree with them.
• Maintain on-going relationships with individuals and contacts through networks, based on mutual rapport and respect.

Communicate effectively:

• Make complex things simple for the benefit of others.
• Actively listen and question to check your understanding and draw out others when they are not expressing themselves clearly or seem to be holding back.
• Be sensitive to what others may be feeling, based on what they say, how they say it and their non-verbal behaviour, adapting your style and approach to fit.
• Address difficult issues when they arise, being honest and open.

Steward resources:

• Implement ways to reduce the inefficient use of resources or pass the ideas on to someone who can make them happen.
• Estimate the resources needed to achieve your own work plans or objectives and to deliver them in the most efficient and cost-effective way.
• Set and communicate realistic timelines for achieving tasks, working out how best to adapt as priorities change or unforeseen circumstances arise.

Deliver results:

• Prioritise, plan and monitor own work to meet own and team deliverables to agreed performance or quality standards.
• Acknowledge others’ priorities whilst being prepared to say “no” if there are genuine reasons why their needs cannot be met.
• Use logical processes and relevant tools and techniques to report on information or analyse options.
• Make timely and considered recommendations or decisions based on analysis of available data, information and evidence.

Realise potential

• Evaluate your own work and actively address gaps in knowledge and skills, without prompting.
• Recognise how you react to feedback and manage reactions positively, acting on specific feedback from others.
• Share your knowledge where it will help others to be more effective.
• Provide instruction, constructive feedback and guidance to others to help them learn.

Strive for improvement:

• Constructively challenge existing practice.
• Seek better ways of doing things, considering the possible implications.
• Make positive suggestions on a way forward when faced with challenges even if these falls outside own scope of work.
• Look inside and outside Christian Aid for new ideas and evaluate them for own work

Salary
N8,114,408 per annum.

Application Closing Date
17th November, 2019.

Interview Date
25th November, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here to view more Information (pdf)

Note

• Further details of specific tasks and duties will be agreed with the line manager as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility.
• This role profile is not prescriptive; it merely outlines the key behaviours the role-holder requires to be successful in the role; the key behaviours and responsibilities are subject to change. Any changes will be made in consultation with the role-holder.
• You will be expected to abide by the Code of Conduct, policies and procedures within Christian Aid which may be updated from time to time.
• You must be in sympathy with the aims, beliefs and values of Christian Aid as it seeks to work on relief, development and advocacy for poverty eradication.