Health+Solve Limited - Our client, a 137 bed specialist Hospital and Medic-care Centre located in Otukpo, Benue State is currently recruiting for qualified, motivated and experienced professionals to fill the position below:
Job Title: Admin Officer
Location: Benue
Job Description
The Admin. Officer is responsible for overseeing various staff units to ensure they perform their duties efficiently, meet various operational targets & other agreed performance indicators while providing general administrative services to support smooth daily operations across the Organization.
Main Duties and Responsibilities
Administration:
Supervise and co-ordinate the daily activities the various Support Services Teams (Drivers, Gardeners, Janitors/Cleaners and Utility Officers) to ensure they conduct their activities properly and efficiently. Organize a filing system for important and confidential company documents.
Inventory Management; manage supplies and consumables, placing orders for new stock as required.
Create and maintain the Unit’s Filing (paper & electronic) systems and maintain and update relevant company databases.
Prepare reports and presentations with statistical data as assigned.
Answer relevant queries by management, employees and external personnel e.g. vendors
Identify areas of improvement and propose/escalate corrective actions to Executive
Management through the Line Manager. Fleet Management:
Responsible for overseeing general logistics and the management of the Organization’s Fleet allocating and monitoring the use of company vehicles in an efficient manner.
Liaise with the Accounts Department to arrange monthly fuel and diesel allocation for Company vehicles and generator(s), monitor and analyze fuel & diesel consumptions for the Company’s vehicles and submit required reports to Management.
Conduct periodic inspections of company vehicles and their drivers to ensure the vehicles, the drivers’ uniforms and general standards are in line with corporate policies & image.
Ensure the proper registration of all Company vehicles and the prompt renewal of all vehicle documents.
Ensure the repair and maintenance of all vehicles in the Fleet.
Logistics:
Collect and distribute official correspondence (e.g. letters and packages).
Oversee and ensure all deliveries to and from the Company are properly prepared & packaged for safe shipment.
Communicate with, and supervise the Company’s logistics/courier service providers to ensure prompt pick-up and delivery of shipments at all times.
Keep accurate logs and records of stock transport orders, haulage tracking logs, waybills etc.
Track and analyze mis-shipments to ensure against future occurrences.
Coordinating protocol services for staff and guests by making transportation/accommodation arrangements.
Arrange logistic and other support in relation to in-house and external events as required.
Personal Attributes & Physical Demands:
Must be able to use office management software like MS Office (MS Excel and MS Word, specifically).
Should be detail-oriented, reliable, responsible and mature; able to demonstrate supervisory skills, leadership capabilities, emotional intelligence and common-sense.
Very good written and verbal communication skills.
Strong organization skills with a problem-solving attitude.
Must be able to work under pressure and multi-task, able to handle several issues at the same time to deliver results & meet deadlines.
Able to constantly demonstrate professionalism, integrity and initiative, in order to build credibility and trust with colleagues, vendors/contractors/suppliers and superiors.
Education, Qualifications & Experience
Education:
HND or Bachelor’s Degree or equivalent in Business Administration or related field of study from a recognised institution.
Post Graduate Studies Professional qualifications from/membership of a relevant recognised body or relevant postgraduate degree would be an added advantage
Previous Experience:
2-4 years’ relevant work experience as an Administrative Officer or similar role Solid knowledge of typical office procedures Past work experience in the medical/healthcare services space is preferable.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as subject of the mail.