Logistics Assistant at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Location: Damaturu, Yobe
Starting Date: As Soon As Possible
Direct Line Manager: Logistics Officer

Objective 1

• Facility Management

Tasks and Responsibilities:

• Assist the Base logistician to ensure the building meets Heath and safety requirements
• Ensure facilities (office & residence) comply with legislation and that they are clean and free from environmental hazard;
• Conduct daily/weekly facility assessment and submit a report to base Logistician.
• Ensure residence areas, including tables, surfaces, bathrooms, floors, offices, guest rooms, and compound are clean at all times.
• Ensures the water pump and level is monitored and notify Base Logistician when low on water for the residence and office;
• Ensure that toiletries are available in all bathrooms in the office and residence;
• Ensure premises and facilities are in good order and manage the replacement of damaged items bulbs, switches, plugs, furniture, taps, etc.;
• Supervise the repair and maintenance of structures needed for the functioning of the office and residence facilities.

Objective 2

• Manage Hibernation kits and Support

Tasks and Responsibilities:

• Conduct monthly inventory of hibernation kits, and submit the report to Logistic officer.
• Work with the security manager to ensure all hibernation kits meet the standard.
• Communicate ACTION AGAINST HUNGER’s expectations to the guards and follow up their work with the support of the security manager
• Follow up and ensure that tea and other relevant supplies for staffs are in place;
• Prepare procurement request for guesthouse and office supplies, and follow up with procurement unit on the status and update base Logistician.

Objective 3

• Reporting and General Logistics Support

Tasks and Responsibilities:

• Update the inventory of office and Guesthouse materials and equipment and submitting the report weekly/monthly to Base Logistician.
• Support the Storekeeper in updating the SFU and preparing stock reports
• Meeting deadlines for all planned activities and submission of reports.
• Responding appropriately to emergencies or urgent issues as they arise at the office and Guesthouse.
• Support the Logistic Officer in preparing all the logistic Reports as per the kitlog 3.6v
• Assist in monitoring the application of logistic procedures on the base
• Participation in defining and improving logistical procedures
• Assist in the preparation of external audit
• Provide technical support to the team as necessary

Objective 4

• Security Management - Action Against Hunger

Tasks and Responsibilities:

• Manage and supervise the guards
• Ensure that all guards, internal and contracted, report to their duty station punctually and remain there until relieved by other guards; and that the office and other AAH houses are not left unattended at any time.
• Ensure that all houses / offices have proper locks and limited access to keys
• Ensure the guards maintain a logbook of each visitor, personnel and vehicle movements.
• Receive daily reports from guards talking note of any irregular occurrences in these locations and report to the Base Logistician.

Internal & External Relationship
Internal:

• Directly reporting to Logistics Officer
• Liaise with all staff  for individual requests
• Liaise with all Logistics staff, and Cleaners

External:

• Suppliers and government stakeholders

Position Requirements
Qualifications:

• Diploma in Business Administration / Logistic and Supply chain Management or equivalent

Skills and Experience
Essential:

• Minimum of 2 years experience in office administrative work
• Some experience in Logistics and stock control
• Good capacity to work in a team
• Good Computer Skill, MS Word, MS Excel

Preferred:

• Experience working for NGO.

Minimum Basic Salary

• NGN156,995 per month.

Application Closing Date
23rd January, 2020.