ActionAid (AA) Nigeria is an affiliate of ActionAid International, which is a global alliance of organisations working towards achieving a world without poverty and injustice in which every person enjoys the right to a life with dignity. As a large and visible development organisation, we work in more than 40 countries in Africa, Asia, Europe and America. Our expertise lies in community-led approaches to development and working through partnerships with the poor and other grass root organisations.
We are recruiting to fill the position below:
Job Title: Logistics Assistant
Location: Abuja
Reporting to: Logistics Advisor
Grade: 4
Job Purpose
The Logistics Assistant will be responsible for providing an effective and efficient administrative support in the Logistics unit
S/he will work closely with the Logistics Advisor to facilitate the smooth running of the unit as well as ensure effective vehicle & facility management in accordance with ActionAid Nigeria (AAN) policy.
Specific Responsibilities
Provide administrative support for the Logistics unit
Support the administration of vehicle maintenance and computation of private mileage
Support both local and international travels, including ticket and hotel reservations as well as processing of necessary payments
Support visa procurement, security check documents for all staff on international travels
Supervise and ensure prompt delivery of mails and other messages in the Country Office
Facilitate finance support for official banking transactions
Coordinate movement of staff and AAN stakeholders (Partners, Board, consultants and AA staff) while adhering to all road safety rules and regulations both at Local and Federal levels.
Ensure all AAN vehicles are kept clean, fuelled and fit for travel at all times Ensure proper reporting of all incidents involving AAN vehicles
Ensure proper documentation of all AAN vehicle particulars and updated vehicle Log books
Ensure proper documentation of all Consultant Drivers profile
Support Logistics Advisor in facility management, ensuring conducive working environment for staff
Coordinate minor repairs of working tools in the office premises
Coordinate service providers in the facility maintenance
All other responsibilities as assigned by the Line Manager.
Minimum of a National Diploma in Business Administration or Social Sciences / Art Vocational Certification.
Experience:
A minimum of 2 years work experience
Experience in office administration
Experience in managing vehicles (including driving), travels and facilities Experience in an international development agency Skill Abilities
Demonstrable IT skills
Excellent interpersonal and communication skills with fluency in written and spoken English
Good knowledge of FRSC rules and guidelines
Good knowledge of Abuja roads especially and road network in Nigeria Creative and takes initiative.
Excellent administrative skills.
Personal Qualities:
A person of integrity
Willing to travel at short notice
Creative and takes initiative
Ability to work effectively in a diverse team environment
Willing to work additional hours at crucial times.
Self motivated person able to work with minimum supervision
Willing to work on weekends when required.
Application Closing Date
5th February, 2020.
Method of Application
Interested and qualified candidates should download, complete the Application Form below and send it together with their Applications in an MS Word attachment to: [email protected] using the Job Title and location e.g Logistics Assistant - Abuja as the subject of the mail.
Only electronically submitted forms will be considered. Scanned application forms will be disregarded.
ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
While we respect all applicants, interview dates will be communicated only to shortlisted candidates.