Administrator at Broadoaks British School

At the Broadoak Schools, we aim at offering a complete education for life, helping our pupils realize their full potentials by providing a secure setting with individual attention and a mixture of traditional and modern teaching methods; thus the imagination can be kindled and academic potentials fulfilled.

We are recruiting to fill the position below:

Job Title: Administrator

Location: Abuja

Job Description

• Responsible for managing the Administrative/Human Resources departments, creating practicable systems and best practice for an effective running of the organization.

Responsibilities

• Devise and maintain efficient office systems
• Attend to visitors on behalf of the coordinator of school
• Supervise and manage all day-to-day office administrative activities.
• Update information on staff and students attendance-submitting monthly reports of staff absences and lateness to the coordinator of schools
• Updating inventory documents and Assets List of the company.
• Liaising with the account department on payment of resources
• Coordination and assisting in school events Ц provision of refreshments, lunch, cakes and other supplies needed
• Serve as resource person for the Director of schools, Coordinator of Schools, Early Years & Primary Coordinators, and teachers etc. (Managing Resources)
• Monitoring Facilities and infrastructure of office
• Respond to questions and requests for information from parents and visitors
• Monitoring and Coordinating drop-offs and pick-ups of children at the reception
• Management of staff notices and data base as well as regular updating of same
• Accomplish staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures
• Monitor the Provision of supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provide communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Monitoring Results for special projects by coordinating information and requirements.
• Provide historical reference by developing and utilizing filing and retrieval systems.
• Improve program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Maintain professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
• Conduct parents viewings of the school premises (Tours, marketing and Children recruitment)
• Communicate school policies and procedures to parents
• Review all communication for quality assurance prior to sharing with parents and the community
• Prepare request documentation for foreign students, for e.g. visa request letters etc.
• Ensure timely communication to parents of all school events, breaks and school closures; an initial email and text message must go out 1 week ahead of the event, a follow up reminder must go out by noon the day before the event
• Draft and email newsletter to staff and parents
• Keep record and track of office supplies and resources.

Qualification

• Bachelor's Degree from a reputable institution or any related discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage.

Professional Qualification:

• CMD, CIPM, CIPD, SHRM or any related professional qualification would be an added advantage

Experience:

• Minimum 7 years relevant experience, With at least 3 years in a managerial position.

Application Closing Date
27th February, 2020.