PA to the Principal at Day Waterman College

Day Waterman College is a modern co-educational boarding school designed to provide an exciting learning environment for children between the ages of 11 - 16. We provide a broad-based education of international standard to meet global needs. The College is set on 35 hectares of natural landscape in Asu, near Abeokuta, Ogun State, Nigeria. Facilities and equipment of outstanding quality have been provided to support the learning environment, including access to safe recreational areas.

This College is built to educate young people to become leaders who will be at the forefront of the rapid economic and social development sweeping through Nigeria. The demands of living and working in a global economic community necessitates adaptable and flexible young people with the skill-set, knowledge and character to contribute and shape the future, and meet the many challenges that lie ahead.

Applications are hereby requested from qualified professionals to fill the underlisted position:

Job Title: PA to the Principal

Location: Ogun

Role:

• The PA to the Principal has a lead responsibility within the school, serving to offer leadership to, and management of, all Front Office non-teaching staff.
• The main role of the PA is to act as the Principal's first point of contact with people from inside and outside Day Waterman College, which will require dealing with students, parents, teachers, other senior staff within the school, as well as liaising effectively with a range of external agencies, organizations and other schools and colleges.

General Responsibilities

• To provide high-level secretarial and administrative assistance to the Principal by ensuring the smooth day-to-day running of the office and undertaking comprehensive support tasks, including handling all calls and correspondence, managing their busy diary, organising and taking meeting minutes, ensuring the Principal is prepared and briefed for meetings and interviews and organising travel arrangements and itineraries.
• The Personal Assistant is the first point of contact for a wide range of educational, creative and artistic contacts both internally and externally.
• Furthermore, to provide administrative support to the Board of Governors, including organising and keeping minutes of meetings of the Governors and its sub-committees.
• To support the Principal in his/her work with the Governors.

Specific Responsibilities

• Devising and maintaining office systems, including data management, filing, including the filing and safe keeping of confidential correspondence and reports and the maintenance of academic and educational records.
• Keeping the principal's diary and arranging the smooth running of his/her schedule, including scheduling meetings.
• Preparing any briefing documents and necessary papers as required ensuring the Principal is prepared for any meetings.
• Organising all travel and accommodation arrangements for the Principal and any official guest of the school.
• Coordinating the Principal's schedule when he/she is abroad.
• Collating and processing the Principal's expenses for the Finance Office.
• Raising on behalf of the Principal invoices as necessary.
• Ensuring the Principal's Office is kept presentable at all times.
• Responding to enquiries from the Governors as instructed by the Principal.
• Typing letters, reports, notes and memoranda and disseminating same to appropriate quarters on behalf of the Principal or the Leadership Team.
• Providing secretarial support to the Board of Governors to include, if necessary or required, the taking of minutes for Board meeting and any other meeting as directed by the Principal.
• Monitoring and prioritising the Principal's e-mails, deciding how to best respond to these, either by replying on his/her behalf where appropriate or alerting him/her, or other members of the Leadership Team as necessary.
• Screening telephone calls, enquiries and requests, and handling them when appropriate.
• Sending approved official messages to external parties as instructed by the Principal or the Leadership Team.
• Greeting and welcoming the Principal's visitors and guests, and set-up and organising refreshments as required.
• Any other reasonable duties as required by the Principal.

Skills/Qualifications

• A good, articulate communicator, with a confident delivery style and the ability to pitch communications at the right level.
• Excellent literacy and grammatical skills.
• Proven experience of minute taking in an academic environment or at executive level.
• Proven experience of prioritising and multi-tasking.
• Proficiency in the use of MS packages such as Word, Powerpoint and Excel.
• High attention to detail.
• Proven experience in providing high level secretarial and administrative support.
• Proven ability to deal diplomatically, sensitively and discreetly with information, which may often be confidential.
• To be positive and approachable when dealing with a wide range of staff, students and external parties at all levels.
• To be extremely organised, efficient, flexible and work independently with good attention to detail.
• The ability to focus, whilst working in a busy office to tight deadlines is essential.
• The ability to juggle a multitude of tasks is essential.
• Strong problem-solving abilities.
• Self-motivated with the ability to work under own initiative.
• Educated to at least a degree level.
  

Application Closing Date
20th March, 2014.

How to Apply
Interested and qualified candidates should:
Click here to download Application Form

All application form together with a statement of suitability which should be no more than two sides of A4. In your statement you should address your specification and show how you meet the selection criteria and send to: [email protected]