Pharmacy Assistant at Medecins du Monde (MdM)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position of:

Job Title: Pharmacy Assistant

Location: Damboa, Borno

Main Responsibilities

• Under the supervision of the pharmacist in Damboa and with the functional supervision of Pharmaco, the Pharmacy Assistant will assist the pharmacist in carrying out daily activities in the pharmacy.
• S/He will also support mobile clinics in Damboa to carry out day to day pharmacy related activities.
• Assist the pharmacist in implementing a quality drugs supply system in line with MdM standards
• Assist the pharmacist in the reception and preparation of orders
• Reporting and attendance to meetings
• Stock management in link with mobile clinics
• Dispensing of drugs to patients and patients counseling
• Collection, inventory and analysis of weekly drugs consumption and requests

Tasks Description

• Assist the pharmacist in implementing a quality drugs supply system in line with MdM standards.
• Update in a timely way the stock movement (IN/OUT) from the pharmacy on stock cards
• Monitor, and record manually the daily temperature and humidity of the pharmacy warehouse
• Alert the pharmacist in case of deviation from MdM set standards.
• Organize and supervise the cleaning of the pharmacy warehouse
• Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks of the project
• Ensure all boxes and items are proper identified and registered in stock cards
• Support pharmacy assistant in the weekly drugs requests to MdM pharmacy
• Collaborate closely with the pharmacist and build the capacities of dispensers of supported health facilities and mobile clinics.

Assist the pharmacist in the reception and preparation of orders:

Support the pharmacist to:

• Check quantities and quality of the received items
• Integrate all received items into physical stock
• Prepare and distribute the drugs according mobile clinics requests and projects needs
• Check the rationality of the requests
• Pack supply request from the supported facilities and mobile clinics in a timely way
• Update the stock cards according to the stock movements

Reporting and attendance to meetings:

• Support the mobile clinic to prepare request for the clinic and validate with Medical supervisor.
• Liaise/inform clinician, doctors and midwife about drug availability.
• Participate in a pro-active way to MdM internal meetings (medical, security…)
• Participate in all the trainings organized by MDM.
• Stock management in link with mobile clinics
• Stock management in link with mobile clinics
• Prepare all the necessary drugs, material and equipment for mobile clinics and ensure that everything is ready before leaving MdM office
• Store drugs according to instructions and standards.
• Realize the pharmacy stock management (in/out) at the mobile clinics
• Calculate daily consumption for each item in order to anticipate any shortage
• Do a weekly physical inventory of mobile clinic pharmacy
• Support the mobile clinic team in the preparation of weekly drugs orders to MdM central pharmacy with the assistance of the medical supervisor.
• Monitor the supply quantity, expiration dates and quality of medicines and medical supplies.

Dispensing of drugs to patients and patients counseling:

• To support the team in drug dispensing in case of need.
• Give drugs according to medical prescription.
• Indicate the name, presentation and dosage of the drugs on the dispensing bag.
• Explain to the patient how to take the treatment and make sure that the explanations have been understood
• Explain the potential side effects of a drug to the patients
• Fill in the daily consumption form for each item.
• Ensure patient confidentiality is respected and treat all the patients with respect and dignity

Collection, inventory and analysis of weekly drugs consumption and requests:

• Collect the daily mobile clinic consumption
• Participate to collect the weekly consumption and analysis of the medical stock needs

Others:

• Stand in for the pharmacist and perform his/ her essential functions while on leave for smooth running of MdM activities.
• Perform other additional duties on request of the Medical Supervisor/ PharmaCo and Pharmacist.
• Give suggestions to improve the functioning of MDM mobile clinics

Profile Required

• Preferred at least 1 year as professional pharmacist
• Strong sense of responsibilities and organization skills
• Strong sense of organization and attention to details
• Flexibility
• Good communication and team work
• Ability to work within a complex structure to ensure continuous supply of required
• Ability to work under pressure while maintaining a high level of accuracy
• Languages (spoken and written): English, Kanuri and Hausa

Application Closing Date
10th May, 2020.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter in one single attachment to: [email protected] using "Pharmacy Assistant Damboa" as the subject of the email.

Note

• Applications without the correct subject line stated above will not be treated.
• Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.
• The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.
• This job description can be modified according to changes in MDM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs