Logistics Assistant at Solidarites International (SI)

Solidarites International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs - water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Location: Maiduguri, Borno

Goal/Purpose

• The Logistics Assistant supports the Field Coordinator in implementing and supervising all logistical activities at his/her assigned base. In particular, he/she lends support to carrying out urgent activities, base stock management, procurement follow-up, day to day management of watchmen/ladies, filing and archiving logistical documents.

MainTasks
Follow up of supplies:

• Receive and check all Internal Order Forms originating from Maiduguri base and forward same for validation according to the mission’s Table of Signatories
• Update base IOF follow up and share same with base team
• Provide feedback to base team on all procurement requests
• Follow-up the regular supply of fuel to office and guest house for generators’ consumption
• Ensure quality check upon receipt of all supplies/services/work

Follow up of vehicle fleet:

• Liaise with the Field Coordinator to plan the base fleet needs
• Raise and submit vehicle IOF to for validation on behalf of Maiduguri base
• Draw up and submit weekly vehicle movement request to coordination
• Ensure that all administrative documentations are always available on the assigned fleet for Maiduguri base
• Ensure that all IPC related materials are available on the fleet at all times

Management of assets:

• Support Field Coordinator define base asset needs
• Ensure the maintenance and correct use of IT equipment
• Update asset responsibility follow up for Maiduguri base
• Update Maiduguri Base Pack statement
• Follow and ensure data backup of all laptops for Maiduguri base
• Liaise with IT responsible to ensure access to SI’s ICT infrastructure by all concerned users

Management of supplies (Stock):

• Manage base stock according to SI’s stock management procedures
• Carry out monthly stock inventory and update the Maiduguri base stock report
• Ensure proper tracking of generator fuel stock

Human resource management:

• Daily management of all watchmen/ladies in Maiduguri assigned at SI’s Guest house and office
• Generate schedules monthly working schedules for all watchmen/ladies
• Ensure that watchmen/ladies are properly tracking movements in and out of SI’s premises
• Ensure that Watchmen/ladies are implementing IPC control measures at all SI’s premises
• Ensure that adequate safety equipment and needed PPEs are available at all times for use by watchmen/ladies

Reports:

• Monthly Submission of Maiduguri base Park Statement to IT Responsible
• Monthly submission of Maiduguri base responsibility follow-up to IT Responsible
• Monthly submission of updated stock report to coordination Supply Manager
• Monthly laptop backup report

Profile

• Training/Education: B.Sc. Supply, Social Science, Economics, Business Administration or related degrees
• Professional experience: 2 years of experience in similar position (NGO/Private or Public sector) and 1 year of progressive experience in an INGO
• Languages: English compulsory (Hausa/Kanuri – Added Advantage)
• Logistics related skills: good knowledge of Supply chain, fleet management, store management, purchase, etc.
• IT skills: Good knowledge of Office software:Excel, Word, Outlook, Power Point.
• Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.

Application Closing Date
9th August, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• The CV attached must be named with your name and surname.
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.