Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs - water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.
We are recruiting to fill the position below:
Job Title: Administrative Manager
Location: Maiduguri Base, Borno
Goal / Purpose
Under the supervision of the Fin/HR coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International
He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
He supports monitors and trains the members of his administrative team.
Main Tasks
Administrative Management of Personnel:
Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
Supervise the collection of elements needed to establish wages and monitor their proper implementation
Calculate taxes, complete returns and make statements and payments to the necessary organizations
Assist in defining and applying Solidarités International’s salary and social policies
Evaluate risks linked to changes in compensation and social policies
Oversee the setting up of legal representation and consultation bodies for personnel at his / her base, and assist in conflict management and resolution
Conduct meetings and communication with personnel
Track the cost of living
Update the mission organization chart
Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
Supervise the administrative management of personnel recruitment and hiring at his/her base
Supervise the archiving, handling and security of Solidarités International personnel files
Draft employment contracts for employees at his/her base, and ensure that they are adhered to
Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel Centralise training requests from teams and set up a training plan
Assist in ordering and determining disciplinary measures
Apply the formalities provided for sanctions and for termination or breach of contract
Team Management:
Plan and direct the activities of the administrative team
Lead meetings for the administrative team
Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
Train, support and evaluate the administrative team at his/her assignment base.
Cash-flow / Bookkeeping:
Maintain account keeping at his/her base, monitor cash balances
Maintain bank books for his/her base and keep the safe
Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
Verify the accounting files before they are sent to coordination
Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied
Manage transfers and monitor the security of funds
Formulate cash-flow forecasts with the logistics officer and the program managers
Supervise the upkeep and security of safes and cash-boxes
Ensure accounting archiving (both digital & hard copy) according to SI accounting procedure.
Budgetary / Financial Monitoring:
Monitor functioning costs at his/her assignment base
Oversee adherence to donor administrative procedures
Aid the administrative coordinator in formulating financial reports and carrying out audits
Assist in formulating budgets for new projects
Update allocation boards for his/her base
Update and analyze Monthly budget follow up in conjunction with logistic and program teams
Make connections between budgetary consumption and activity progress
Propose solutions if necessary
Administrative management of the mission:
Assist in selecting Solidarités International premises
Ensure administrative monitoring of insurance locations, claims and contracts
Verify and validate all contracts drafted at the base.
Reporting / Communication:
Supervise the sending of administrative files to coordination
Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar
Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order.
Profile
Professional experience: 3 years of experience in similar position (NGO/Private or Public sector) and 2 years of progressive experience in an INGO
Training / Education: B.Sc. in Finance, Economics, Business Administration or related Degrees
Languages: English compulsory (Hausa / Kanuri - Added Advantage)
Admin related skills: good knowledge of the project cycle, budget follow-up, recruitment, payroll, etc.
IT skills: Good knowledge of Office software: Saga, Homere, Excel, Word, Outlook, Power Point.
Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.
Clicking on the link above and select "Administrative Manager - Maiduguri"
Fill the form and attach your CV. The CV attached must be named with your name and surname.
Note: As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.