Operations / Purchasing Officer at the Olive Prime Psychological Services (TOPS)

At The Olive Prime Psychological services (TOPS), we are aware of the dynamics of being human and understand that life can sometimes go beyond your capabilities. Additionally, we understand the role genetics and environmental factors play in our mental health and the ability to cope with life.

Difficult situations do arise, and at such times, we are committed to providing the much needed support to our clients and patients, ensuring that each individual experiences a more realistic, flexible journey to Recovery.

Our treatment approach is multidisciplinary and delivered in a safe and comfortable environment with experienced staff that provide specialist services and combine a range of therapeutic interventions.

TOPS became the first Day Hospital addiction and mental health resource Centre in Nigeria when it opened in Abuja a few years ago. It has since grown to have an inpatient facility in Abuja. TOPS has a robust array of psychological tools and can boast of being one of the few Centres in West Africa that have the latest Psychological Tools like the WISC-V for testing intelligence in younger people. We have a robust Child and Adolescent service. Our Medical Director, Dr Motunrayo Oyelohunnu, who was appointed MD last year on her return from Canada has a special interest in Child and Adolescent psychiatry and is making sure that investments are made in the organization to cater for the needs of individual and families with young people that have mental and behavioral challenges.

Our Drug rehabilitation program is a blend of both American/Canadian and UK treatment protocols (choosing the best from each service). More importantly we believe in the role of spirituality in treatment, irrespective of your faith. Your spiritual development will be encouraged.

We are now opening a new Centre in Lekki Phase 1, Lagos State. It is an 11 -bedded facility. We have just appointed a new Clinical Director, Dr Ibironke Thomas, who is a Consultant Psychiatrist, Dr Thomas is an experienced clinician and versed in management of all forms of psychiatric Disorders. She was trained in family/systemic treatments by the Meridon Centre at Birmingham and Solihull Mental Health Foundation NHS Trust. She is one of the big minds in Quality Service delivery within the mental health space in Nigeria.

The Quality and Managerial service will be led by our newly appointed life coach, Murrielle Jean-Michel. Murielle is committed to ensuring the quality of service is same as obtainable in her country in Europe.

TOPS is now a member of the newly formed Intersect Consortium. This is the largest consortium of organizations providing mental and behavioral health treatments in Africa.

We seek to recruit suitable candidates to fill the position below:

Job Title: Operations / Purchasing Officer

Location: Lagos
Reports to: Admin. and Accounts Manager

Job Summary

• The Operations Officer acts as an umbrella which ensures that the Facility has the most suitable working environment for its employees and their activities.
• The post holder has responsibilities for the day to day running of the building; plus ensuring the proper operation of all aspects of the building and other support services including security, cleaning and often health, safety and environmental regulations to create an optimal, safe and cost effective environment for the staff to function.
• As the Purchasing Officer the post holder is responsible for managing all purchasing activities; s/he will ensure effective purchasing and regular delivery of goods and services needed by the Organisation, which includes going to the market for procurement and market survey purposes.

Responsibilities

• Facility Management: The running of the Cleaning Division, Diesel, Water, and Electricity management, Internet, Stationaries and Kitchen Purchases. Overall management of the Facility Building and its interior.
• Maintenance: Supervises Generator, Electrical, Plumbing and other related maintenance practices
• Procurement: Process purchase requisitions / orders within purchasing Period.
• Work with the Store Officer to create a re-order level for purchases
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and maintain constructive and cooperative working relationships with colleagues and management.

Requirements and Experience

• Minimum of 2 years’ previous work experience as an Operations and/or Procurement officer preferably in a health care sector
• Degree in Social Science or any related discipline
• Certifications in HSE or Procurement and Supply Management is desired.

Required Skills:

• Outstanding organizational and leadership abilities
• Excellent interpersonal and public speaking skills
• Ability to develop and deliver effective business and operational plans which are financially relevant.
• Proficient in office management software e.g. MS office - Word & Excel
• Strong operational management ability
• A clear focus on results - sets goals, plans, and prioritizes effectively, monitors efficiency and progress of work against plans.

Application Closing Date
21st August 2020.