Procurement Executive at Laim Hotel

Laim Hotel, Osogbo - We are a 5 STAR hotel that constantly anticipate our customer's expectations by offering superior services, with exceptional facilities and innovations that consistently exceed these expectations.

We are recruiting for the position below:

Job Title: Procurement Executive

Location: Osogbo, Osun
Report to: Financial Controller

Job Description

• Manage and provide efficient, prompt, trouble-free, courteous and quality accounting Service
• To implement sound purchasing policies, systems and procedures in accordance with company standards.
• To monitor vendors for quality, service and price through standard purchasing specifications.
• Must obtain competitive quotations for the hotel requirement and ensure that the best product is sourced and purchased.
• To call for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
• Must ensure that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Must receive market list from the Executive Chef on a daily basis and arrange for the delivery of those items daily.
• Must ensure that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Must research and identify new products and services for the hotel in the market.
• Must obtain written approval for established Minimum/Maximum stock levels by the Financial Controller and Operations Manager.
• Must ensure the efficient operation of the Purchasing Department in all aspects.
• Must check, explain if needed and approve delivered items discrepancy report issued by Cost Controller regarding price and quantity order variances.
• Must approve all additional requests for new storeroom items, checking correct item description, unit, packing, and category and establishes Min/Max estimated stock.
• Must verify the Сpending ordersТ report on a daily basis, and all pending orders are checked and verified regularly.
• Must identify items for standing orders utilizing vendorТs logistics for regular deliveries to the hotel based on approved highly consumed items.
• Must issue regularly slow moving item lists.
• Must ensure validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Must verify that all documentation and proper quotations are maintained and filled according to policy and procedure requirement.
• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must maintain all documents, files and listings up-to-date and performs his duties in the most efficient manner.
• Must keep all records in a way that they can be checked at any time for information or audit purposes.
• Must be responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorized issue requests).
• To approve all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.

Security, Health And Safety:

• Maintain high confidentiality in regards to Hotel Management privacy.
• Notifies the Financial Controller, Cost Controller and Operations Manager regarding loopholes, errors, and misconducts.
• Fully understands the hotelТs fire, emergency, and bomb procedures.
• Follows appropriate procedures to provide for the security and safety of the Hotel Management accounts/finance.
• Application of hotel regulations, and adhering to existing laws and regulations.
• Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct
• Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities

Miscellaneous:

• Informs guests about the hotel and its surroundings if requested.
• Stays current with activities in the hotel by reviewing the communication log book each shift; updates log book for next shift.
• Attends meetings and training required by the Operations Manager, Financial Controller, Cost Controller and Hotel Management.
• Continuously seeks to endeavor professionalism in own job function

Knows:

• Hotel fire, bomb and emergency procedures
• Hotel health and safety policies and procedures
• Hotel facilities and nearby sights of interest and importance (i.e. hospitals, stations, tourist sights)
• Hotel and corporate marketing and promotional programs
• Corporate clients and clients generating high business volume Union Agreements.

Requirement

• Minimum qualification of B.Sc in any related discipline.

Application Closing Date
Not Specified.