Senior Executive Assistant at Bradfield Consulting Limited

Bradfield Consulting Limited is a professional service firm created to provide human resource solutions for organizations of any size. Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexperienced employees. Our partnership begins from attracting the right employees, settling them well at work and ensuring that they are equipped to deliver on your goals.

We are recruiting to fill the position below:

Job Title: Senior Executive Assistant

Location: Lagos
Employment Type: Full-time

Job Description

• We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership.
• The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Given the changing nature of the executive landscape, the executive assistant will be relied upon for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

• With a primary responsibility of supporting the Director as directed to ensure that organisational goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

• Manage professional and personal scheduling for Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Preparing memo, letters, invoices, statements, reports and other documents
• Management and oversight of business projects
• Attending meetings and recording minutes
• Involvement with interviewing, hiring and training staff
• Maintaining budgets and expenses
• Arranging dinners, social events and public appearances
• Producing timelines and reviews of projects
• Researching new business ventures and projects
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

Skills and Qualifications

• Candidates should possess a Bachelor's Degree
• 5years' experience in an administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Must have schooled Abroad with a foreign background experience
• Exceptional organisation and diary management skills
• High levels of flexibility and adaptability
• Flawless presentation and communication skills, both written and verbal
• The ability to multi-task and prioritise an everchanging workload
• The ability to work under pressure and reach deadlines
• Problem-solving and decision-making skills
• The ability to work autonomously
• The ability to filter matters that need the attention of the employer
• Strong business and commercial acumen
• The ability to communicate with and present to senior executives
• The ability to build relationships across the business and external contacts
• Drafting, writing and research skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Preferred Qualifications:

• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems

Application Closing Date
15th October, 2020.