Office Secretary / PA to CEO at Josmol Consult

Josmol Consult is a full-fledged provider of mobile health care services as well as related products such as online prescriptions, dietary & supplementary subscriptions, emergency care, laboratory services, Remote Patient Monitoring etc.

We are recruiting to fill the position below:

Job Title: Office Secretary / PA to CEO

Location: Ikeja, Lagos

Details
CEO requires a highly organized assistant with a strong degree level education and intelligence. The assistant will double as “Office Secretary” with main duties including:

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally.
• Coordinates meetings and strategic activities.
• Assisting with documents, plans, paperwork and decision making
• Invoice administration
• Writing of emails
• Administration of company outreach
• Payroll administration
• Answering of main office phone and directing calls as appropriate
• Dealing with and responding to general email enquiries received
• In general, high level assisting of day to day duties.

You will work closely on a day to day basis with the CEO and in part the COO & CTO where necessary in the delivery of company objectives — these can range from administration, financial, marketing, sales and general emails / contact / phone calls.

Administrative Duties:

• Scheduling
• Maintaining stock and ordering supplies
• Answering emails and sorting post
• Answering phone calls and transferring them as necessary

Essential Skills & Requirements

• Candidates should possess a degree qualification
• Strong experience as a Personal Assistant (preferred)
• Previous experience as a Personal Assistant to CEO or board directors
• Highly organized
• Ability to stay late occasionally
• Self-sufficient
• Excellent communication skills
• Able to multi-task
• Discretion and trustworthiness
• Flexibility and adaptability
• Good oral and written communication skills
• The ability to be proactive and take the initiative
• Tact and diplomacy
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Ability to organize own workload and good time management skills
• Ability to work well under pressure
• Attention to detail is essential
• Strong admin background & Experience of working within a similar role is a plus.

Experience:

• Receptionist/Secretary: 2 years (Preferred)

Application Closing Date
31st December, 2020

How to Apply
Interested and qualified candidates should send their Application Letter to: [email protected] clearly specifying the role being applied for in the email subject.