Admin Officer at the Dorcas Oke Hope Alive Initiative (DOHAL)

The Dorcas Oke Hope Alive Initiative (DOHAL) is a registered faith-based non-governmental organization established in 2003 by Bishop and Rev. (Mrs.) Francis Wale Oke in memory of their only daughter, Dorcas, who died in 2002 due to complications arising from the unknowing use of fake drugs in the treatment of Typhoid fever.

DOHAL works with the philosophy that every human being is created in the image of God and that life is sacred. DOHAL strives to improve the total quality of life of the individual in order to save the lives of many other young people and vulnerable populations in our community and country at large through outreaches, research and programming. We work in partnership with the Federal and State Governments of Nigeria as well as other local and international partners.

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Ibadan, Oyo
Employment Type: Full-time
Reports To: Executive Director
Supervisees: Administrative Assistants, Office Assistants

Description of Responsibilities

• Oversee human resources management in compliance with local laws and practices.
• Support project recruitment, hiring and personnel management with DOHAL policies, Donor policies, and Nigerian laws.
• Prepare, maintain and ensure the security of all employee files.
• Manage the tracking of employee leave balances, performance review calendars and recall/contact rosters.
• Manage issuance of local labor benefits approved by the project, under the supervision of the Executive Director
• Support all project procurement requirements, including the selection of and negotiation with vendors and the management of subcontractors on projects
• Ensure all procurements are conducted in compliance with DOHAL procurement, HR and finance policies and regulations.
• Maintain and regularly update assets and products inventory list to ensure all property is tagged, well-maintained, accounted for and properly serialized.
• Review and verify Purchase Request Forms (PRFs) and Purchase Orders (POs), ensuring purchases are allocable, adequate funding is available, expenses are authorized, supporting documentation is captured and recorded, expense totals are accurately recorded, and all payments are controlled/recorded.
• Use administrative and organizational skills to provide general administrative support to management and Technical working group
• Ensure smooth travel planning, calendar coordination, complex meeting planning and other administrative business processes.
• Manage calendars, co-ordinate meetings and Maintain regular business reports or updates
• Interact with internal and external customers
• In conjunction with the finance officer, process expense reports and invoices
• Manage supplies and other indirect purchases
• Share information with admin assistants

Experience and Skills

• Minimum of five (2) years of relevant work experience.
• Master's degree in Business Administration or relevant field.
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines
• Individuals who are self-motivated and do things before being asked by others or forced to by events
• Professional and courteous communication
• Strong attention to detail, prioritization, and organizational skills organizational skills
• Excellent computer literacy in a variety of Microsoft office and web-based programs
• Previous experience working on internationally funded projects strongly preferred.

Application Closing Date
1st December, 2020.