Finance Manager at the Dorcas Oke Hope Alive Initiative (DOHAL)

The Dorcas Oke Hope Alive Initiative (DOHAL) is a registered faith based non-governmental organization established in 2003 by Bishop and Rev. (Mrs.) Francis Wale Oke in memory of their only daughter, Dorcas, who died in 2002 due to complications arising from the unknowing use of fake drugs in the treatment of Typhoid fever.

DOHAL works with the philosophy that every human being is created in the image of God and that life is sacred. DOHAL strives to improve the total quality of life of the individual in order to save the lives of many other young people and vulnerable populations in our community and country at large through outreaches, research and programming. We work in partnership with the Federal and State Governments of Nigeria as well as other local and international partners.

We are recruiting to fill the position below:

Job Title: Finance Manager

Location: Ibadan, Oyo
Employment Type: Full-time
Reports To: Executive Director
Supervisees: Finance Officer and Finance Assistant

Description of Responsibilities

• Ensure timely and accurate data entries in cashbook, bankbook and Quickbooks following the standard descriptions defined in DOHAL’s Finance procedure manual;
• Verify and coordinate the monthly compilation accounts from each area;
• Supervise cash and bank balance checking process when closing the monthly accounts;
• Communicate accounts on a monthly basis to ED as well as to Central Finance, respecting procedures and deadlines in line with the monthly accounting schedule
• Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance Finance procedures (maintain an up-to-date filing and follow-up)
• Review on a random basis quality and compliance of documentation from Satellite offices
• Participate in the quarterly and midyear internal and external audit processes.
• Ensure justified bank selection process, open/close bank accounts under the authority of the CEO
• Oversee the management of bank accounts: control and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications for cash movement
• Supervise the management of safes and cash: available amount, balance checks, security instructions;
• Assess monthly cash-flow needs for projects and areas and draw up monthly budgets and retirements
• Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
• Make sure donors are invoiced on time and report it through the tool
• Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
• Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance DOHAL’s finance policies as well as donors policies and procedures:
• In close coordination with the Executive Director, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments
• Ensure financial, compliance & budget control; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
• In close coordination with the Admin Team, ensure that staff contracts are in line with DOHAL Salary structure available budgets and regulations;
• Propose Salary structure revisions based on available budgets of the organization and allocations from funders.
• Review and validate the payroll on the 25th of each month;
• Validate partner’s accounting and documentation accuracy and compliance before payment.
• Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
• Anticipate financial risks, present budget updates and mitigation plans
• Analyse and report monthly running costs, fleet and communication of each area
• Prevent and report any financial and operational loss
• Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.
• Perform any other related activities as assigned by immediate supervisor.

Expected Skills and Qualifications

• Minimum of Bachelor's degree in Accounting or related area. A Masters degree will be an advantage
• 2+ year of solid experience in financial management and monitoring systems, preferably in non-governmental organizations
• Excellent financial and analytical skills;
• Excellent communication and drafting skills for effective reporting on programme financial performance;
• Ability to manage a financial/monitoring team and demonstrate leadership;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Fluency in English required – ability to communicate in local languages an asset;
• Ability to operate Microsoft Word, Excel and finance software (Quickbooks) Demonstrated success in multicultural environments is an advantage.
• Experience must reflect the knowledge, skills and abilities listed above This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.

Application Closing Date
1st December, 2020.