Head, HR / Admin at Bellforte Consulting

Bellforte Consulting - We are a strategic consulting firm integrating a full range of business consulting capabilities. Bellforte Consulting staff, faculty and partners are tested professionals with deep "sector-specific" knowledge and the ability to lead and drive industry agenda. This ensures that our consulting services address the specific needs of our clients.

We are recruiting to fill the position below:

Job Title: Head, HR / Admin

Location: Lagos
Employment Type: Full-time

Responsibilities
Human Resources:

• Develops, recommends, implements, monitors and modifies personnel policies and procedures; prepares and maintains handbook on policies and procedures and staff code of conduct.
• Prepares and administers all human resources budgets and reports.
• Responsible for employee relations strategies ensuring consistent interpretation and implementation of policies and procedures throughout the organization.
• Provides employee relations support and coaching to management and staff.
• Manages the human resources information system through efficient and accurate data accumulation, processing and retrieval.
• Determines business information reporting needs and ensures data integrity and timely reporting.
• Plan and administer policies relating to all phases of human resources activity
• Ensure compliance of all policies and procedures
• Recruit, interview, test, and select competent employees to fill vacant positions.
• Plan and conduct new employee orientation to foster positive attitude toward company goals.
• Ensure that accurate job descriptions are in place
• Advise management as appropriate on employee related issues.
• Respond to inquiries regarding policies, procedures, and programs.
• Conduct performance review program to ensure effectiveness, compliance, and equity within organization.
• Identify training and development opportunities.
• Organize staff training sessions, workshops and activities.
• Promote workplace safety.
• Provide advice and assistance to staff and management on pay and benefits systems

Office Management:

• Manage the provision of utilities and settlement of related bills
• Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
• Manage internal/external mail delivery, courier and freighting
• Oversee the purchase, storing and distribution of office supplies and equipment
• Ensure all office equipment, machines and tools are in good conditions at all times
• Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc
• Oversee the sourcing and purchase of office equipment from accredited vendors
• In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment
• Maintain a comprehensive database of all stationery/store items, office equipment, assets etc Monitor inventory reorder levels and plan/make provisions to avoid out of stock cases

Facilities Management:

• Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action
• Program and prioritize facilities maintenance activities to ensure achievement of specified objectives
• Ensure the management and maintenance of the company’s properties across all locations and maintain a concise inventory of all property asset
• Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
• Ensure offices and the premises including the garden, lawn and lobby are clean/orderly
• Consistent and prompt evacuation of waste across all locations
• Manage janitorial service providers to ensure quality service delivery across all locations

Fleet Management:

• Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company
• Ensure all required registration documents are intact and available to all company vehicles
• Strictly adhere to vehicles documents revalidation/renewal schedules
• Manage, participate in training and motivating drivers to ensure they are fit, punctual and available for work at all times
• Manage relationships with all accredited garages/workshops for the servicing and repairs of Company’s vehicles. Ensure bills are vetted and cleared in line with SLA
• Maintain and constantly update a comprehensive database of types/location/users/purpose and condition of all Company vehicles
• Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
• Oversee scheduled and routine maintenance and repairs of vehicles and manage associated costs
• Advise Management on replacement and disposal of damaged and old vehicles

Vendor Administration:

• Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, security and other service providers
• Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
• Ensure vendor compliance with site HSE requirements at all times
• Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice

Inventory Management:

• Plan, administer and control budgets for contracts, equipment and supplies
• Oversee the purchase, storing and distribution of office supplies and equipment
• Maintain a comprehensive database of all store items, office equipment, assets etc
• Plan to avoid going out of stock by ensuring stocks are replenished at reorder level

Other Duties:

• Manage the delivery of other general administrative duties including organizing travels and logistics

Requirements

• Candidates should possess a B.Sc / MSc / MBA Certification
• Candidate must have a minimum of 15 years’ experience in role
• Candidate Must be currently working in a financial institution or consulting firm.
• Candidate must be in active employment at the date of recruitment and must have stayed in current employment for not less than 1 year
• Not more than 40

Desired Skills:

• Leadership & managerial skills
• Negotiation and persuasion skills
• Excellent interpersonal and people skills
• Planning & organizational Skill
• Ability to manage time and prioritize tasks
• Good problem solving and decision-making skills
• Excellent verbal and written communication skills
• High standard of attention to detail
• A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel

Application Closing Date
20th December, 2020.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the "Job Title" as the subject of the email.