Graduate Procurement Technical Assistant at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Procurement Technical Assistant Nigeria

Job Identification: 264
Location: Maiduguri, Borno
Project number: NGFP0000
Job Schedule: Full time
Job Category: Assistant

Role and Responsibilities

• The Procurement assistant for Maiduguri office is responsible for running NRC procurement activities according to agreed procedures and tools at Maiduguri office level.
• The purpose of this position to received and proceed purchase requests and ensure efficient and effective delivery of goods and services with regards to NRC value for money principles.

Generic responsibilities:

• Adhere to NRC policies, tools, handbooks and guidelines
• Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes
• Conduct procurement process with focus on country and NRC regulations
• Prepare procurement documents in line with NRC procurement procedures

Specific responsibilities:
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Prepare requests for quotations and source bids & quotations in accordance with NRC procurement regulations.
• Liaise with receiving units and suppliers to collect invoices and Delivery documents.
• Prepare the payment request, ensure complete paper trail is attached and submit to the Procurement Officer for verification
• Maintain proper files for procurement documents (as per local filling procedures)
• Assist the Procurement Officer in establishing and coordinating routine processes and procedures for the Procurement department
• Any other task reasonably assigned by the supervisor

Critical interfaces:
By interfaces, NRC means processes and projects that are interlinked with other departments / units or persons. Relevant interfaces for this position are:

• Finance department
• Vendors

Qualification

• University degree in related field preferly in Supply Chain Management / Purchasing and Supply
• Knowledge of the local market
• Knowledge of local language (Hausa, Kanuri)
• Previous (1yr) experience working in a Logistics/Procurment department (preferably NGO)
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• High level competence in computer skills (Microsoft office Applications)

Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies:

• Experience from working as a Procurement Assistant in a humanitarian / recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good communication and negotiation skills
• Interpersonal skills, computer skills
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics

Behavioural competencies (max 6):
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term / End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

Application Closing Date
30th December, 2020.