The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.
Job Identification: 264 Location: Maiduguri, Borno
Project number: NGFP0000
Job Schedule: Full time
Job Category: Assistant
Role and Responsibilities
The Procurement assistant for Maiduguri office is responsible for running NRC procurement activities according to agreed procedures and tools at Maiduguri office level.
The purpose of this position to received and proceed purchase requests and ensure efficient and effective delivery of goods and services with regards to NRC value for money principles.
Generic responsibilities:
Adhere to NRC policies, tools, handbooks and guidelines
Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes
Conduct procurement process with focus on country and NRC regulations
Prepare procurement documents in line with NRC procurement procedures
Specific responsibilities:
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Prepare requests for quotations and source bids & quotations in accordance with NRC procurement regulations.
Liaise with receiving units and suppliers to collect invoices and Delivery documents.
Prepare the payment request, ensure complete paper trail is attached and submit to the Procurement Officer for verification
Maintain proper files for procurement documents (as per local filling procedures)
Assist the Procurement Officer in establishing and coordinating routine processes and procedures for the Procurement department
Any other task reasonably assigned by the supervisor
Critical interfaces:
By interfaces, NRC means processes and projects that are interlinked with other departments / units or persons. Relevant interfaces for this position are:
Finance department
Vendors
Qualification
University degree in related field preferly in Supply Chain Management / Purchasing and Supply
Knowledge of the local market
Knowledge of local language (Hausa, Kanuri)
Previous (1yr) experience working in a Logistics/Procurment department (preferably NGO)
Knowledge about own leadership skills/profile
Documented results related to the position’s responsibilities
High level competence in computer skills (Microsoft office Applications)
Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
Professional competencies:
Experience from working as a Procurement Assistant in a humanitarian / recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Good communication in English
Good communication and negotiation skills
Interpersonal skills, computer skills
Compliance with NRC and donor policies, procedures and systems which are related to Logistics
Behavioural competencies (max 6):
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect
Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
The Job Description
The Work and Development Plan
The Mid-term / End-of-trial Period Performance Review Template
Note: All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.