Personal Assistant at the Maryland Global Initiatives Corporation (MGIC)

The Maryland Global Initiatives Corporation (MGIC) Nigeria, an affiliate of the University of Maryland Baltimore, is a Non-Governmental Organization funded by the U.S Government through the Center for Disease Control (CDC). Our purpose is to provide the administrative infrastructure for sizable and sustained operations outside of the U.S.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Abuja
Job Type: Full Time

Position Description

• The Personal Assistant will report directly to the Country Director
• This position will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, research and technical organizational tasks
• The PA should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Duties and Responsibilities

• Preparing, reports, memos, invoices letters, and other documents.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming documents, emails, and other correspondence.
• Provide general administrative support.
• Other duties as assigned.

Qualifications
Education:

• Degree in the Sciences, Business Administration or any related field.

Experience, Knowledge, and Skills
Experience:

• Minimum of 3 years relevant experience

Skills:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Language:

• Fluency in English (speaking, reading, and writing).

Application Closing Date
20th January, 2021.