Human Resources Assistant at the Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant

Job ref.: R546
Location: Abuja
Job type: Full time

Overview

• The objective of the Human Resources (HR) Assistant position is to assist the HR Officer with HR functions such as recruitments, filing, benefits and hiring actions. This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.
• The HR Assistant will serve as the liaison between the field offices and head office for HR related activities.

Responsibilities

• Assist with staff recruitment by sending invitations, scheduling & participating in interviews, conducting reference check, informs job applicants of their acceptance or rejection for employment​
• Assist in reviewing salary history of selected candidates and prepare salary analysis for potential hires, sending offer to potential hires and updating the HR Officer with their response.
• Informing PD and team members of joining dates of new hires and coordinate with other departments for necessary arrangements for orientation
• Maintain personnel records tracking employment history, Confirmation, promotions, transfers, salary, and training
• Issuing of letter of employment and confirmation to newly employed staff
• Verification of certificates and follow-up on response from former employer
• Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
• Updating the HR databases
• Review Time Sheets for errors and correctness
• Process of staff benefits such as health insurance and life/Accident insurance Plan
• Serve as the liaison between field offices and head office for HR related activities
• Conduct terror check for new hires
• Collect approved leave form for filing and timesheet confirmation
• Draft correspondence for and on behalf of MSH staff
• And any other duties that may be assigned from time to time

Qualifications

• Minimum of Bachelor's Degree or HND in Business Management, Human Resources Management, Psychology, Social Administration or Law.
• Minimum of 2 years’ experience in human resources management, including recruitment and personnel management
• Minimum of 1 year experience working with an INGO
• Must be a member of Chartered Institute of Personnel Management, Nigeria
• Good organizational and interpersonal skills
• Good verbal and written communications, teamwork and collaborating abilities
• Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow.
• Ability to understand comprehensive information.
• Basic numeracy and IT skills required for operating various systems.
• Ability to interpret, analyze, and explain the official framework employment regulation.
• Good negotiating and influencing skills in implementing personnel policies
• Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures.
• Able to work alone on a broad variety of projects
• Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful
• Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
• Proven ability to successfully participate on teams in a fast-paced environment
• Demonstrated integrity, confidentiality and approach ability

Application Closing Date
Not Specified.