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Secretary / Admin Officer at Calaya Engineering Services Limited

Posted on Wed 20th Jan, 2021 - hotnigerianjobs.com --- (0 comments)


Calaya Engineering Services is a limited liability company that is specialized in Industrial & Oil Field Chemicals, Well Operations & Wellhead Maintenance, Corrosion Control, Monitoring & Prevention, Steel Structure Design, Construction & Fabrication, Cathodic Protection Services, Sand blasting & Coating, Calibration, Certification and Pressure Testing, Hybrid Acoustic Technology (HAT), Statutory Inspections and Nondestructive Testing, Waste & Environmental Management and Procurement.

We are recruiting to fill the position below:

Job Title: Secretary / Admin Officer

Location: Remote, Nigeria

Job Duties and Responsibilities
The Secretary/Admin Officer is required to:

  • Supervise and manage all day-to-day office administrative activities; such as
  • Preparing and distributing papers and documents for meetings.
  • Taking minutes, drafting letters and other documents, such as PowerPoint presentations dealing with post and handling all forms of correspondence.
  • Answering the phone/queries and give information to callers, take messages and transfer calls to appropriate individual.
  • Courteously attend to staff and visitors directing them to the appropriate personnel according to their needs, ensuring there’s no loitering around.
  • Maintaining an effective document and file management system
  • Performing word processing, developing spreadsheets, databases and graphical presentations.
  • Coordinating and maintaining systems related to Housekeeping as that includes overseeing the activities of the security and Janitorial unit.
  • Managing calendars, emails, phones and preparing reports.
  • Keeping records of Visiting Cards and utility payments.
  • Coordinating meeting details (producing agendas and taking minutes) and providing presentation materials when applicable.
  • Providing administrative support to MD, (organizing his itinerary as when needed).
  • Vendor Management & Office Administration (Courier & Dispatch).
  • Managing vendors, preparing and keeping track of all tenders & contracts.
  • Updating asset list of the company.
  • Ensure the total compliance of employee towards all Admin policies & procedures.
  • Implementing new procedures and administrative systems:
    • Working hand-in-hand with the Document Controller.
    • Assisting in Tender preparations and managing of company portal for tender upload.
  • Perform any other duty as assigned by the HRM/Management.

Requirements

  • Bachelor's Degree in Arts or Sciences
  • Minimum of 3 years’ experience in Secretarial duties.
  • Ability to engage in Secretarial trainings.
  • Knowledge of Nigerian Petroleum exchange (NipeX) e-market portal will be an added advantage.
  • Proficiency in all Microsoft Office applications.
  • Excellent verbal and written communication skills.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online


  

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