Secretary / Admin Officer at Calaya Engineering Services Limited

Calaya Engineering Services is a limited liability company that is specialized in Industrial & Oil Field Chemicals, Well Operations & Wellhead Maintenance, Corrosion Control, Monitoring & Prevention, Steel Structure Design, Construction & Fabrication, Cathodic Protection Services, Sand blasting & Coating, Calibration, Certification and Pressure Testing, Hybrid Acoustic Technology (HAT), Statutory Inspections and Nondestructive Testing, Waste & Environmental Management and Procurement.

We are recruiting to fill the position below:

Job Title: Secretary / Admin Officer

Location: Remote, Nigeria

Job Duties and Responsibilities
The Secretary/Admin Officer is required to:

• Supervise and manage all day-to-day office administrative activities; such as
• Preparing and distributing papers and documents for meetings.
• Taking minutes, drafting letters and other documents, such as PowerPoint presentations dealing with post and handling all forms of correspondence.
• Answering the phone/queries and give information to callers, take messages and transfer calls to appropriate individual.
• Courteously attend to staff and visitors directing them to the appropriate personnel according to their needs, ensuring there’s no loitering around.
• Maintaining an effective document and file management system
• Performing word processing, developing spreadsheets, databases and graphical presentations.
• Coordinating and maintaining systems related to Housekeeping as that includes overseeing the activities of the security and Janitorial unit.
• Managing calendars, emails, phones and preparing reports.
• Keeping records of Visiting Cards and utility payments.
• Coordinating meeting details (producing agendas and taking minutes) and providing presentation materials when applicable.
• Providing administrative support to MD, (organizing his itinerary as when needed).
• Vendor Management & Office Administration (Courier & Dispatch).
• Managing vendors, preparing and keeping track of all tenders & contracts.
• Updating asset list of the company.
• Ensure the total compliance of employee towards all Admin policies & procedures.
• Implementing new procedures and administrative systems:
  • Working hand-in-hand with the Document Controller.
  • Assisting in Tender preparations and managing of company portal for tender upload.
• Perform any other duty as assigned by the HRM/Management.

Requirements

• Bachelor's Degree in Arts or Sciences
• Minimum of 3 years’ experience in Secretarial duties.
• Ability to engage in Secretarial trainings.
• Knowledge of Nigerian Petroleum exchange (NipeX) e-market portal will be an added advantage.
• Proficiency in all Microsoft Office applications.
• Excellent verbal and written communication skills.

Application Closing Date
Not Specified.