Admin / Operations Supervisor at Owens and Xley Consults

Owens & Xley is a full service business consulting and advisory company located in Lagos, Nigeria. We love creating practical solutions that assist entrepreneurs navigate the day-to- day challenges of running a business.

At Owens and Xley Consults, everything we do is geared towards helping you build the business of your dreams and living the life you desire. Whether you are thinking of becoming your own boss or currently have your own business, we have solutions designed to support you.

We are recruiting to fill the position below:

Job Title: Admin / Operations Supervisor

Location: Victoria Island, Lagos
Employment Type: Full-time

Description

• In this role, you are responsible for planning and supervising all the operational functions of the company.

Duties and responsibilities

• Follow through on each client’s brief and ensure that the job is delivered at the right time
• Create the task schedule and publish on the internal board for photographers and retouchers
• Supervise the activities of the photography team to ensure that they meet up with deadlines
• Ensure that the photographers follow the processes for setting up
• Send a full brief obtained from the consultation to enable the photographers plan for the shoot by updating the client folder on google drive
• Send pricing catalogue and necessary details to prospective clients via email or social media
• Send emails to clients
• Assign briefs to photographers
• Follow up and ensure that all enquiries have been responded to
• Send out thank you messages after every shoot and reiterate delivery timelines
• Schedule appointments for clients to select their pictures
• Follow up on approved jobs and send to print
• Check company emails every work day
• Ensure that the studio is neat and clean at all times
• Ensure that all the equipment and fixtures are working
• Schedule comprehensive cleaning of the studio at the end/beginning of every quarter
• Schedule pick up or delivery of completed jobs
• Create requisition for office supplies
• Ensure that all guests are offered refreshments
• Refer to calendar and place order for refreshments a day before the shoot
• Schedule transportation for location shoots
• Be knowledgeable about the products and services that we offer
• Understand the client’s brief and requirements
• Plan for photoshoot by gathering the right, information, equipment and tools.
• Provide high quality service to all clients
• Perform all other tasks as assigned

Qualifications

• B.Sc. Business Administration or any related discipline

Experience:

• 2-3 years experience in a similar role
• Able to use a design and collaboration tools (design, project management, communication)
• Proficient in Google suite and MS Office

Skills and Attributes:

• Strong leadership skills
• Strong organizational skills
• Able to delegate and manage people
• Able to process information rapidly
• Excellent communication skills
• Strong problem-solving skills
• Able to adapt quickly to new situations
• Ability to see tasks through from end to end
• Radical execution
• Solution driven
• Able to work under pressure
• Strong negotiation skills
• Excellent interpersonal skills
• Strong emotional intelligence skills
• Able to present and represent the company
• Ability to work efficiently as part of a team

Salary
N80,000 - N100,000 / Month

Application Closing Date
26th February, 2021.

How to Apply
Interested and qualified candidates should forward their CV to: recruitment@owensxley.com using the Position as subject of the email.