Program Administrator at Malteser International

Malteser International has been working in Nigeria since 2017. In Northeast Nigeria and more specifically in Borno State, MI is currently active in the WASH sector for improving the lives of both the IDP population as well as the host communities. The WASH activities focus on improved access to safe water, sanitation and hygiene. They include NFI distribution, solarization of boreholes, rehabilitation of hand pumps, construction of latrines and hygiene promotion. Malteser International thereby applies a participatory, gender sensitive and inclusive approach.

We are recruiting to fill the position of:

Job Title: Program Administrator

Location: Maiduguri, Borno
Start Date: As soon as possible
Duration of Contract: 12 months

Company Overview
Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 25 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH), Livelihood & Social Programs and Disaster Risk Reduction.

Malteser International has been working in Nigeria since 2017. In Northeast Nigeria and more specifically in Borno State, MI is currently active in the WASH sector for improving the lives of both the IDP population as well as the host communities. The WASH activities focus on improved access to safe water, sanitation and hygiene. They include NFI distribution, solarization of boreholes, rehabilitation of hand pumps, construction of latrines and hygiene promotion. In addition, Malteser International is implementing activities in the Protection sector, specifically to improve prevention and response to GBV with integrated MHPSS services. Malteser International thereby applies a participatory, gender sensitive and inclusive approach. Our country office is located in Maiduguri and we maintain a sub-office in Pulka. We currently implement a yearly budget of approximately 1 million EUR for our donors, the German Federal Foreign Office and the Nigeria Humanitarian Fund.

Job Description

• In support of our work in Northeast Nigeria, Malteser International is looking for a motivated Program Administrator.
• As Program Administrator, you will ensure that the administrative, financial and logistic systems and procedures are in compliance with Malteser International and donor standards.
• You will be responsible to supervise and guide the administrative team to achieve set targets and ensure sound project support in line with Malteser International’s policies, procedures and guidelines.
• You will also be responsible for human resources procedures and you will ensure that rules and regulations are in place, maintained and adhered to, so that all operational support functions are carried out effectively and efficiently.

Responsibilities

• Supervise, monitor and support to the Operational Support Team (finance, logistics, human resources) to ensure that Malteser International administration, personnel, logistics and finance systems are in place and applied
• Monitor compliance with Malteser International and donor standards, rules and regulations as well as administrative and logistic procedures during program planning, implementation and closure and ensure that they are implemented and adhered to
• Management, supervision and coaching of up to 15 national staff
• Organize and coordinate support for the Program Management Team in the fulfilment of their duties according to program design and timely implementation of agreed and necessary changes
• Closely cooperate with the Program Management Team in the establishment of project budgets, budget controls, and procurement plans
• Contribute to a comprehensive monthly report that covers all relevant operational support information
• Ensure trainings for local staff and partners on finance, logistics and HR issues.

Qualifications

• Relevant University Degree or Applied Degree in finance management, administrative science, economics or social science
• Working experience in administration and financial management of humanitarian relief, transitional aid and/or development projects (including cash management, budgeting with donor funds, supervision and evaluation of tenders)
• Proven experience and excellent ability to successfully work with and comply with international and donor standards (e.g. German government, GIZ, ECHO, UNOCHA)
• Experience in human resource management would be an asset
• Proven communication skills including the ability to effectively motivate people and to diplomatically manage the relationship with different authorities and donors
• Proven experience of assessing and developing relations with local partner organizations would be an asset
• Proven experience to lead, support and coach teams in a trustful and culturally sensitive way
• Solution-oriented mind-set and analytical thinking
• Good English language proficiency (written & spoken)
• Physical and mental strength to work in live in hardship location
• Working experience with accounting software, MS Office and MS Excel
• Working experience in Nigeria desirable
• For expatriate candidates: valid working visa for Nigeria strongly preferred (please indicate in your application).

Salary and Remuneration

• Salary according to qualification and experience, insurance package.
• For expatriate candidates: accommodation in team house, one home flight per year of employment, R&R every 10 weeks

Application Closing Date
24th March, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Please submit your application (CV, meaningful letter of motivation and 3 references).
• Please note this is an unaccompanied position
• Both Nigerian and international candidates are encouraged to apply
• We offer a challenging position with many opportunities in a highly motivated team environment.
• Malteser is an equal opportunity employer and welcome applications from all people, regardless of gender, confession, or origin.