Head of Facilities Management Services (FMS) at International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Head of Facilities Management Services (FMS)

Ref No: DDG-CS/H/FMS/04/21
Location: Ibadan, Oyo
Employment Type: Contract

Job Summary

• We are looking for an experienced Manager who will be responsible for  coordinating, planning, and leading all Facilities  Management Services  (FMS)of  IITA, which  include Automotive Services, Transport Pool, Building  and  Grounds, Construction, Electronics, and Instrumentation Services, Heavy Equipment and Fabrication, Refrigeration and Air-conditioning, Power supply  and  generation, Production of potable water supply to campus, Sewage treatment, Management of a large housing estate of 88 houses / apartments.
• The  person should bea highly technical  skilled, experienced, flexible,  forward-looking, and motivated leader who is also not afraid to get her / his  hands  dirty. A people  person  with excellent interpersonal skills who can bring our FMS to international standardsand provideexcellent services for our users.The successful candidate will be responsible for preserving the good condition of infrastructure and ensuringthat facilities are safe and well  functioning.  
• The  ideal candidate will be well-organized, up to date with  moderntechnologies,especially greener ones, and optimize the use of space and equipment while reducing operating costs.The Head of FMS reports to the Deputy Director-General for Corporate Services.

Position Responsibilities
The Head of FMS will:

• Lead and coordinate Facilities Management Services.
• Manage  and  lead  the FMS teams: Automotive Services, Transport Pool,  Buildingand Grounds, Construction, Electronics and Instrumentation Services, Heavy Equipment and Fabrication, Refrigeration and Air-conditioning, Power   supply and generation, Production of potable water supply to campus, Sewage treatment, Management of a large housing estate of 88 houses / apartments.
• Supervise, develop, appraise, and  retain staff to deliver services in a client-focused, efficient and effective manner.
• Prepare work schedules and outline work assignments.
• Plan  and  coordinate training for  staff  to ensure they have the knowledge  and  skills needed for operating and maintaining current and future systems and technologies.
• Lead on preventive maintenance programs for laboratory analytical  instruments, office equipment, housing infrastructure, systems, vehicles, HT   power grid distribution network, and heavy earth-moving equipment.
• Utilize  in-house technical skills and technologies and propose outsourcing  wherever it will be economical and technically feasible.
• Assist in preparing technical feasibility studies and cost estimates on new projects.
• Oversee construction projects and liaise on infrastructure, equipment, andvehicles.
• Ensurethe safety and security of all installations and take responsibility for  health and security standards.
• Coordinate the proper  functioning of the FMS  central helpline  staff and act as  a liaison between FMS and other service units, clients, suppliers, etc.
• Review and approve purchase requests. Maintain inventory and ensure  adequate  supply of materials, parts, and related equipment and supplies in collaboration with the Supply Chain / Procurement unit, by proposing  and  adjusting Re - Order Level(ROL) of  critical items.
• Manage capital and operational budgets as well as plan and monitor expenditures.
• Take part in the One CGIAR Business Operations Community of Practice  to  leverage collaborative and shared services.
• Perform any other job - related duties as may be assigned by the Supervisor.

Educational Qualifications

• The candidate should have a minimum of BSc or an equivalent degree  in  Engineering, Facilities Management, or a related field.

Core Competencies:

• Relevant work experience of at least 10 years, in an international, multicultural organization or company, with experience in Africa, preferably Nigeria.
• Expertise in at least three (3) of the service areas, one of which should preferably be civil or building structures with adequate experience in modern construction practices.
• Excellent working  knowledge of current and future technologies, including  renewable energysolutions.
• Strong technical and practical skills.
• Strong problem-solving and project management skills.
• Knowledge of basic accounting and finance principles.
• Strong critical / analytical thinking and decision - making skills.
• Excellent leadership and people management skills, with Gender, Diversity, andInclusion understanding and strong cultural awareness.
• Excellent interpersonal skills.
• Fluency in English with excellent verbal and written communication skills;  working knowledge of French would be an advantage

Application Closing Date
Ongoing.