Executive Secretary at a Legal Institute

A Legal Institute is recruiting to fill the position below:

Job Title: Executive Secretary

Location: Lagos

Job Summary

• A legal institute is looking to hire an Executive Secretary with exceptional administrative and clerical skills. The ideal candidate is expected to multi-task and work well under pressure.
• The candidate should be organized, have superb research skills and must be an exceptional communicator with a keen interest in providing reliable and accurate support to executives while working with confidential information.
• The candidate must possess good problem solving and office coordination skills and exhibit excellent time management.

Responsibilities

• Perform accurate research and analysis.
• Coordinate arrangements, meetings and/or conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Prepare reports, presentations and correspondence accurately and swiftly.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Operate and maintain office equipment.
• Manage busy calendar, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.
• Initiate regular touch base meetings with members of EXCO whether in person or virtually to confirm priorities, clarify assignments, and resolve open issues.
• Ensure members of EXCO are organized, on-time, and well prepared for every task assigned
• Prepare agenda, information and pre-reads for EXCO, General and other meetings

Requirements

• Bachelor's degree in Business Administration, Law, Economics, Social Sciences or equivalent degrees (desirable).
• 3 - 5 years experience in an administrative or office management support role.
• Good understanding of office management and secretarial principles.
• Brilliant written and verbal communication skills.
• Fantastic organizational skills and detail oriented.
• Methodical thinker with detailed research proficiencies.
• Ability to work under pressure and meet deadlines.
• Ability to apply emotional intelligence and facilitate situations for a positive outcome.
• Proficient in Microsoft Office Suite and business communication programmes.

Salary
NGN200,000 Monthly Gross.

Application Closing Date
26th April, 2021.