Admin Manager at Alan & Grant

Alan & Grant - Our work is focused on creating innovative HR and Organizational Development Solutions aimed at Performance Improvement & Business Growth. We currently serve clients across various sectors of the Economy from locations in Jos, Port Harcourt and Lagos.

We are recruiting to fill the position below:

Job Title: Admin Manager

Location: Lagos
Employment Type: Full Time

Job Summary

• The job holder is to oversees the daily administration activities

Duties & Responsibilities

• Oversees and administers the day to day activities of the Admin department; develops policies, procedures, and systems which ensure productive and efficient office operation
• Supervise the administration and logistics support provided to staff members
• Prepare, review and provide comments on budgets and work plan for HR department
• Liaise with internal clients to forge better working relationships and to resolve any issues that may occur
• Prepare admin budget and monitor budget to ensure no over- expenditures
• Manage petty cash operations of Admin department and projects ensuring guidelines are fully implemented
• Define support services requirements, develop monitoring mechanisms ensuring efficient and timely delivery of support services to company’s procurement related activities
• Provide assistance and support to the HR team in problem solving, project planning and management, and development and execution of stated goals and objectives
• Act as lead liaison for HMO&GLI relationships
• Discover the most profitable suppliers and initiate business  partnerships
• Negotiate with external vendors to secure the most advantageous terms and conditions
• Approve the ordering of necessary goods and services
• Secure goods and services for the best price and value
• Work with suppliers to ensure that key processes are running efficiently and cost-effectively
• Build strong working relationships both internally and with key suppliers
• Lead contract negotiation and management
• Understand and keep-up with new trends and regulations in the business
• Maintain electronic databases of sales, registration, inspections and maintenance of fleet management.
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
• Arrange fleets and fleet operational staff to provide support
• Perform vehicle registration, insurance and other documentations regarding induction of new vehicles in existing fleet.
• Oversee routine and ad hoc maintenance, obtain tags for new vehicles and renew old ones to ensure schedule fleet management.
• Monitor and ensure fleet operation in compliance with local and state rules and regulations.
• Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.

Requirements

• Bachelor’s Degree in Management, Business Administration or a related discipline
• Professional certification will be added advantage
• Minimum of 7 years of relevant working experience, with at least 3years in general administration & 3 years in supervisory experience.
• Knowledge and experience with electronic and physical filing
• Good knowledge of procurement and fleet management
• Proficiency in the use Microsoft packages, project management and record keeping / Filing
• Good oral and written communication skills with an influencing skill
• Attention to details with good working ethics
• Excellent relationship management, Professionalism & Poise

Application Closing Date
Not Specified.