Supply Chain Assistant - Procurement at Danish Refugee Council (DRC)

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income-generating activities, and a wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.

We are recruiting to fill the position of:

Job Title: Supply Chain Assistant - Procurement

Location: Maiduguri, Borno
Contract Type: National Contract

The Position

• DRC is seeking the services of a committed and competent Supply Chain Assistant - Procurement to join the Maiduguri Team. Interested persons will be reporting to the Supply Chain Team Leader- Procurement
• The Supply Chain Assistant procurement is responsible for procurement of programme goods, services and works and supporting improvements in procurement functions.
• The position reports on procurement information to the Supply Chain Team Leader - Procurement regularly.

Duties and Responsibilities
The main duties and responsibilities will include but not limited to:

• Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the SC TL
• Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries to evaluate supplier performance and responsiveness.
• Ensure that all Purchase Requests, Purchase Orders, RFQ are tracked from point of planning and request through to final receipt.
• Regularly review, update and share the information management databases and trackers to the SC TL
• Assist with the preparation of contracts and amendments of contracts when needed.
• Participate in the joint verification of procured goods, services and works and to ascertain the items conformity to Technical Specifications and Quantities.
• Constantly search the market for new suppliers that may provide better service or value for money for DRC.
• Maintain and update suppliers list using the Supplier Profile and Registration Form.
• Participate and facilitate the supplier pre-qualification process
• Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors
• Prepare and submit payments of suppliers to finance on a timely manner
• Screen the suppliers in anti-terrorism databases
• Ensure the non-winning suppliers receive notification from DRC about the status of their bids
• Conduct duties in accordance with DRC Nigeria programme Standard Operating Procedures (SOPs);
• Conduct duties in accordance with DRC Code of Conduct.
• Archiving System.
• Conduct duties in accordance with DRC Nigeria programme Standard Operating Procedures (SOPs);
• Conduct duties in accordance with DRC Code of Conduct.
• Archiving System.

Requirements
Essentials:

• University Degree in Supply Chain / Finance / Accounting / Commerce / Business Administration.
• At least 1-year work experience in Supply Chain
• Hands-on experience/skills in MS Excel (experience in working with formulas)
• ERP working experience is an added advantage.
• Excellent organizational skills, self-motivated, proactive and able to accomplish set deadlines.
• Willing to meet deadlines with minimum supervision
• Ability to work under pressure and respond when Emergency supply is requested in the field offices
• Autonomous and ready to take initiative to improve within her/his area of responsibility
• Fluency in written and spoken English and any local language.
• Good communication and teamwork spirit
• To be successful in this role, the candidate is expected to be honest, strongly motivated and display a high standard of integrity in humanitarian work, disciplined and team-oriented.

Desirables:

• Flexible & willing to work in a remote setting & to travel to other field locations.
• Experience with standard procurement procedures and documentation.  
• Flexible & willing to work in a remote setting & to travel to other field locations.
• Experience with standard procurement procedures and documentation.

Availability:

• ASAP

Salary and Conditions
In accordance with Danish Refugee Council’s Terms of Employment:

• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

Application Closing Date
24th May, 2021.