Confidential Secretary at Hamilton Lloyd and Associates

Hamilton Lloyd and Associates is a young and innovative boutique human resources firm, which is focused on offering personalized services to organizations across a diverse range of sectors. The Hamilton Lloyd process involves a deep understanding of the client’s organizational culture, strategic objectives and needs to ensure that a tailor-made solution is proffered.

We provide our clients with an integrated and high-quality human resource service and we deliver consistent results both locally and internationally. Hamilton Lloyd and Associates (HL&A) is able to draw on the experience of external Associates who head practice groups to service sectors where they have expertise. They are able to understand our clients’ sector specific needs; bringing in updated industry knowledge and experience. Our team is supported by robust internal management processes, access to continually update skills through our training programmes and a state-of-the-art IT system which gives our consultants immediate access to an extensive network of templates, resources and executives.

We are recruiting to fill the position below:

Job Title: Confidential Secretary

Location: Lagos
Employment Type: Full-time

Job summary

• The Confidential Secretary provides specialized clerical, administrative, and secretarial support services to executive and/or financial employees who manage sensitive and/or confidential information and decisions.

Duties / Responsibilities

• Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.
• Schedules meetings and appointments, maintains calendars, and makes travel arrangements for assigned executive or financial staff.
• Prepares confidential reports such as statistical and financial reports for distribution.
• Maintains and files confidential records, such as employee records, contract negotiations, and any notes and data related to those files.
• Provides, whether personally or through other available staff, skills such as typing, filing, and mail management.
• Transcribes legal documents and confidential reports; acquires official signatures as required.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• May train other administrative, clerical, and secretarial staff.

Education and Experience

• University Degree or equivalent required.
• At least two years related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be energetic and be able to work long hours.

Required Skills / Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and sensitive information.
• Proficient with Microsoft Office Suite or related software.
• Ability to type at least 55 WPM.
• Familiarity with, or ability to quickly learn, basic office and clerical procedures and equipment.

Application Closing Date
21st May, 2021.

How to Apply
Interested and qualified candidates should send their CV to: hamiltonlloyd2020@gmail.com using the Job Title as the subject of the mail.

Note: Only shortlisted candidates will be contacted.