Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.
Under the supervision of the field coordinator, you are in charge of supporting the logistics team for the implementation of the base, following up the logistics activities to facilitate the operational part of the project with the resources, procedures and tools defined with the logistics coordinator. You supervise the deputy base logistician.
Supply for the implementation of the base and the program:
Ensure the follow-up of the supply for the base and the project
Establish and update purchasing timelines following the logistical constraints
Supervise purchasing, ensuring that approval rules and procedures are observed
Ensure that purchasing documents are completed and archived in accordance with MdM procedures
Regularize all purchases files
Update price lists, supplier files and purchase follow-up tools
Vehicle Fleet Management:
Negotiate vehicle rental contracts in line with existing framework
Supervise the team of drivers, including scheduling, in line with MdM HR policies, safety rules and procedures
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that a complete breakdown kit is available on board all vehicles
Equipment and Asset Management:
Ensure tagging of assets is done
Ensure proper repairs and maintenance of equipments and assets
Organize for disposal of obsolete equipments and assets using the recommended procedure
Proper record keeping of all organizational equipments and assets
Follow up on incident reports for damaged or lost equipment and assets
Warehouse and Stock Management:
Ensure warehouse security and personnel safety is observed
Check, on a daily basis, that all warehouse records are up to date and accurate
Ensure the management of contingency and buffer stocks
Compound and Facility Management (Office, Guesthouse and Health Facilities):
Ensure safety of our staff within the compounds
Ensure firefighting equipments are placed on strategic positions
Ensure clear accessibility to all areas of concern within the compounds
Ensure that the compound has lights, water and other necessities all through
IT & Communication:
Ensure there is stable and reliable internet
Support and ensure the rollout and use of VHF communication system
Support in the training of staff on VHF use and communication
Base Maintenance (Guesthouse, Office, Pharmacy):
Supervise the team of guards, including scheduling
Ensure the regular order for the guesthouse
Ensure the maintenance of the base
Upgrade and develop facilities for the living area of the expatriates
Construction Activities Management:
Monitor the construction activities
Review tenders, BoQs, designs and drawing for construction
Follow up to ensure the plan and BoQ are strictly respected
Security:
Support the logistics coordinator in all aspects of security measures for the mission
Ensure implementation of the security protocols by the drivers and guards, as well as through procurement procedures
Team Management:
Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
Provide technical support to the logistics team and if needed, training sessions
Assist the deputy base logistician in maintaining good inter-team communications, engender good team dynamics
Reports:
Participate in the writing of reports in collaboration with the logistics coordinator
Requirements
Diploma or Certificate in Logistics Management
At least 2 years of professional experience in logistics
At least one previous experience with an INGO is required
Experience in fleet management, supply chain and stock
Experience dealing with suppliers and following procurement procedures
Excellent organizational skills Ability to work quickly, under pressure, with short deadlines
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility