Logistician (M/F) at Medecins du Monde (MdM)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: Logistician (M/F)

Location: Maiduguri, Borno
Employment Type: Fixed-term contract
Duration: 6 Months
Starting Date: Mid-August 2021

Job Description

• Under the supervision of the field coordinator, you are in charge of supporting the logistics team for the implementation of the base, following up the logistics activities to facilitate the operational part of the project with the resources, procedures and tools defined with the logistics coordinator. You supervise the deputy base logistician.

Supply for the implementation of the base and the program:

• Ensure the follow-up of the supply for the base and the project
• Establish and update purchasing timelines following the logistical constraints
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Ensure that purchasing documents are completed and archived in accordance with MdM procedures
• Regularize all purchases files
• Update price lists, supplier files and purchase follow-up tools

Vehicle Fleet Management:

• Negotiate vehicle rental contracts in line with existing framework
• Supervise the team of drivers, including scheduling, in line with MdM HR policies, safety rules and procedures
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles

Equipment and Asset Management:

• Ensure tagging of assets is done
• Ensure proper repairs and maintenance of equipments and assets
• Organize for disposal of obsolete equipments and assets using the recommended procedure
• Proper record keeping of all organizational equipments and assets
• Follow up on incident reports for damaged or lost equipment and assets

Warehouse and Stock Management:

• Ensure warehouse security and personnel safety is observed
• Check, on a daily basis, that all warehouse records are up to date and accurate 
• Ensure the management of contingency and buffer stocks

Compound and Facility Management (Office, Guesthouse and Health Facilities):

• Ensure safety of our staff within the compounds
• Ensure firefighting equipments are placed on strategic positions
• Ensure clear accessibility to all areas of concern within the compounds
• Ensure that the compound has lights, water and other necessities all through

IT & Communication:

• Ensure there is stable and reliable internet
• Support and ensure the rollout and use of VHF communication system
• Support in the training of staff on VHF use and communication

Base Maintenance (Guesthouse, Office, Pharmacy):

• Supervise the team of guards, including scheduling
• Ensure the regular order for the guesthouse
• Ensure the maintenance of the base
• Upgrade and develop facilities for the living area of the expatriates

Construction Activities Management:

• Monitor the construction activities
• Review tenders, BoQs, designs and drawing for construction
• Follow up to ensure the plan and BoQ are strictly respected

Security:

• Support the logistics coordinator in all aspects of security measures for the mission
• Ensure implementation of the security protocols by the drivers and guards, as well as through procurement procedures

Team Management:

• Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
• Provide technical support to the logistics team and if needed, training sessions
• Assist the deputy base logistician in maintaining good inter-team communications, engender good team dynamics

Reports:

• Participate in the writing of reports in collaboration with the logistics coordinator

Requirements

• Diploma or Certificate in Logistics Management
• At least 2 years of professional experience in logistics
• At least one previous experience with an INGO is required
• Experience in fleet management, supply chain and stock
• Experience dealing with suppliers and following procurement procedures
• Excellent organizational skills Ability to work quickly, under pressure, with short deadlines
• Negotiation skills
• Flexibility, reactivity, anticipation, adaptability
• Able to work and live in specific security context
• Excellent knowledge of Windows environment (word, excel)
• Languages : English is mandatory (oral and written), and knowledge of Hausa or French is an asset
• You embrace the core values and support the proactive philosophy of Médecins du Monde.

Salary
2,588 Euros monthly.

Other Benefits:

• Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation)

Application Closing Date
Not Specified.