Sifax Group is one of Africa’s fastest growing multinational corporations with diverse interests in Maritime, Aviation, Haulage & Logistics, Oil & Gas and Hospitality.
We are recruiting to fill the position below:
Job Title: Executive / Technical Assistant
Location: Apapa, Lagos
Job Profile
We are looking for an innovative, self-driven and ambitious Executive/Technical Assistant with a flair for Business Analysis to join our team.
The Executive/Technical Assistant will be the liaison between the Executive Director, stakeholders, and business units to ensure stakeholder strategic goals and business objectives are met, through stakeholder engagement, analysis, technical documentation, and project execution.
Responsibilities
As an Executive/Technical Assistant your job responsibilities include the following:
Analyze, develop business forecasts and provide the necessary support to business units in the company
Drive and develop strategies for performance in the company
Monitor performance of key business units as directed by the Executive Director
Take minutes for the Executive Director
Monitor and review business units performance against budget for remedial actions when necessary
Support business units in preparing business plans and feasibility studies
Analyze and understand the business processes and SOPs company-wide
Facilitate review sessions with internal and external stakeholder units
Plan the implementation of new internal systems and provide guidance to relevant teams company-wide
Translate business requirements into detailed system requirements and technical design specifications such as Business Requirement Documents (BRDs), Functional and non-functional Requirement Documents
Execution of project planning/documentation, requirements analysis/documentation, project tracking, solution testing, solution implementation, and post-implementation maintenance and support on behalf of the ED.
Identify training needs and organize training interventions to meet quality standards as directed by the Executive Director
Ensure the completion and delivery of strategic plans by the BU according to the corporate process.
Follow-up with Business Unit Managers to gather inputs, analysis and commentary to the Group Strategic plans
Coordinate the documentation of strategic initiatives and plans for the BU
The Executive Assistant will work with and report to the Executive Director, providing administrative support, secretarial assistance, project management, and research & data analysis.
Use business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
Meeting management including preparation of agenda, meeting scheduling, provision of minutes of meetings, and executive summaries
Managing correspondence with clients, regulators, organized private sector, and other external parties
Organize events and support corporate responsibility initiatives
Drafts reports, letters, proposals
Supports the EDs external commitments including service on external boards, committees and other groups.
Requirements
We would love to meet someone with:
Bachelor's Degree in Business, Marketing or industry-related field required; MBA highly preferred.
Thorough understanding of business administration, management, and business forecasting strategies and techniques
At least 6 years related work experience.
Experience using project management tools such as Microsoft Project, Microsoft Planner
Experience working within Scrum or other agile teams.
Strong organization skills.
Excellent written and verbal communication skills
Proven experience in process flow design and technical documentation
Ability to develop strong relationships within your own team, department, and the wider business.
Ability to solve problems and communicate effectively to key business stakeholders.
Be flexible and adaptable, able to work on multiple units at any one time.
Strong supervisory and leadership skills.
Application Closing Date
19th July, 2021.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.