Supply Chain Officer at Danish Refugee Council (DRC)

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.  

DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.

DRC started operating in Nigeria in 2015 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy programmes has been set. DRC currently has offices in Abuja, Yola, Mubi, Maiduguri and Yobe, besides 50 staff members subject to increase in near future.

We are recruiting to fill the position below:

Job Title: Supply Chain Officer

Location: Abuja
Contract type: National contract

The Position

• Provide support to supply chain colleagues to ensure smooth, safe and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

The main duties and responsibilities will include but not limited to:
Procurement:

• Coordinate with Supply Chain Manager, Specialist and the team to make sure:
• To make sure trackers and make sure they are updated on regular bases.
• Dyanmics PRs and POs are processed within the timeline and clear none-processed ones.
• DRC procrement handbook is followed and in place.
• Archiving system, both soft copies and hard copies of documents as per procedure.
• Support field based with preparing their RFQs and ITBs relevant documents, as well as TOC (tender), reports for procurement & tender committee review.
• Participate in the evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in the selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods, services and works and to ascertain the conformity of the item to Technical Specifications and Quantities.
• Constantly search the market for new suppliers that may provide better service or value for money for DRC.
• Ensure the non-winning suppliers receive notification from DRC about the status of their bids

Warehousing:

• Coordinate with Supply Chain Manager and the team to make sure:
• Assist with warehouse management tasks when required including ensuring warehouse documentation is maintained in accordance with DRC policies, overseeing deliveries to and dispatches from DRC warehouses and checking stocks levels.
• Follow up with relevant Storekeepers to get updated weekly and monthly stock reports.
• Initiate sporadic physical stock counts in collaboration with programme staff.
• Ensure quality of goods received are in alignment with specifications in purchase request in collaboration with relevant technical programme staff.
• Archiving of Warehouse documents both hard copies and soft copies.
• Explain and discrepancies of stock reports to management and archive it.
• Dispose of items as per DRC procedure and government regulations.

Assets/Inventory:

• Coordinate with Supply Chain Manager and the team to make sure:
• All Assets and General programme equipment are received, registered, tagged and updated as per DRC procedure.
• Inventory check on Assets and GPEs as per DRC procure monthly, bi-annually, and annually in all Adamawa DRC bases.
• Follow up with HR and IT to issue assets and GPEs to new staff arrival.
• Follow up with HR and IT to receive issues assets to all staff leaving the mission.
• Work closely with supply chain manager, relevant logistics staff to make sure Assets and GPEs inventory database are updated accordingly to DRC operational handbook.
• Archive of Assets and GPE documents both hard copies and soft copies.
• Dispose and transfer of Assets, GPEs as per DRC procedure and government regulations.

Fleet:

• With Coordination with Supply Chain Manager and Fleet team to make sure fleet system is in place, and:
• DRC Fleet Operational Handbook is in place, explained and followed.
• DRC vehicles are registered, tagged, tracked, and maintained.
• DRC generators are registered, tagged, tracked, and maintained.

Conditions

• Availability: ASAP
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

Application Closing date
26th July, 2021.