Program Assistant at AIDS Healthcare Foundation (AHF)

AIDS Healthcare Foundation (AHF) is an international not for profit NGO, with its Headquarters based in Los Angeles, California. AIDS Healthcare Foundation is registered in Nigeria as Foundation for AIDS Care Prevention and Advocacy but collectively referred to as AHF Nigeria. AHF Nigeria works in collaboration with the Federal Ministry of Health to provide free HIV/AIDS services; HIV prevention and treatment (ART), capacity building and advocacy in resource constrained settings.

AHF-Nigeiia currently operates in 7 states including Benue, Federal Capital Territory (FCT), Nasarawa, Kogi, Cross River, Anambra, Akwa Ibom and supports numerous clinics country wide.

The organization now seeks to hire highly competent, dynamic, and experienced persons to fill the regular full-time position below:

Job Title: Program Assistant

Location: Benue
Reports to: Operations Manager

Job Summary

• The Program Assistant - Admin will provide customer services, support in hotel bookings; flight bookings for both AHF Nigeria guests for Benue, Cross River, Anambra, and Akwa Ibom States.
• The assistant will provide secretariat services for the AHF Nigeria Benue State office.
• Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.

Essential Duties / Responsitilities
Administration Duties:

• Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
• Support in hotel bookings, flight bookings for both AHF Nigeria guests and staff
• Acts as Front Desk Officer
• Supervises appropriate utilization of program vehicles; responsible for the scheduling of program vehicles to field activities
• Develops and maintains filing system (mainly digital and also hardcopy when strictly needed)
• Provides administrative and logistical support for AHF’s Nigeria
• Answers incoming phone calls; oversee office voicemail
• Collects and distributes incoming mail / arrange courier services when needed
• Oversees office supply inventory, orders as needed
• Participate in the General staff meetings and other various meetings assigned
• Provide logistics support for training, meetings, etc
• Support in coordinating transport logistics and assigning project vehicles.
• Maintains files of all AHF minutes of meetings etc
• Maintains and manages meeting calendar and files minutes of meetings
• Maintains and update contacts database.

Finance Duties:

• Support in payments processing, project expenses, and advances management
• Monitor vendors invoices & accounts payable;
• Support to collate and review financial backup for liquidation of cash advances.
• Send original invoices, receipts and expense reports to the country of
• Communicate with the country office on the payment of invoices and reimbursement of expenses reports.
• Supports inventory management and reporting.
• Other duties as may be assigned by the supervisor.

Education and Experience

• Minimum of a Bachelor's Degree or HND in Accounting, Finance, Commerce, Business Administration from a recognized college or university.
• 1 - 2 years experience in a field directly related to Admin support, logistical and, secretarial support, basic financial management, supplies, and procurement management.
• Proficiency In computer operations (use of MS Word, Excel, PowerPoint, and Outlook)
• Oral and written fluency in English required.
• Ability to multi-task and prioritize h pursuit of deadlines
• Interest and/or experience in HIV AIDS-related work: non-profit sector; development work in resource-constrained settings
• Ability to work in a multi-cultural, international environment.
• Professional qualification is an added advantage.

Application Closing Date
12th August, 2021 at 5:00 PM.