Office Assistant at File Solutions Limited

File Solutions Limited - Our identity management solutions allow organizations to meet the evolving needs to authenticate and verify identities by enabling secure access to online resources and protecting the digital interactions of employees, partners, and customers with market-leading strong authentication and digital signing products. At File Solutions Limited, we work with strategic partners to deliver state-of-the-art software solutions that include e-commerce, e-payments and biometric devices used in enrolment and authentication environments.

We are recruiting to fill the position below:

Job Title: Office Assistant

Location: Abuja

Job Purpose

• Manages general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.

Job Duties

• Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls.
• Interacts with clients, visitors, and vendors.
• Sorts and distributes incoming mail.
• Arranges meetings by reserving rooms and managing refreshments.
• Types correspondence, meeting notes, and forms among other documents.
• Photocopies, scans, and files appropriate documents.
• Edits documents for accuracy.
• Maintains accurate records and enters data.
• Assists with organising events when necessary.
• Conducts research and compiles data.
• Signs for delivered packages and distributes them to the appropriate recipient.
• Maintains financial database records.
• Covers reception upon occasion.
• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Answers customer questions and confirms customer orders
• Engages in educational opportunities as needed.
• Performs additional duties when required, including drafting brochures and organising the filing system.

Skills and Qualifications

• Previous Experience in a Related Field Preferred
• Self-Driven; Excellent Customer Care Skills
• Exceptional Communication Skills
• Ability to Maintain a Strict Level of Confidence
• Proficiency in Microsoft Office Programs
• Attention to Detail
• Professional Appearance
• Excellent Typing Skills
• Strong Problem-Solving Skills
• Excellent Organisational Skills
• Highly Motivated and Ability to Prioritize Efficiently
• Ability to Work Alone or As Part of a Team
• Enthusiastic and Reliable
• Knowledge of Basic Office Management Procedures
• Reliable
• He/she must possess a minimum of OND in Secretarial / Office Management or Social Science related courses.

Application Closing Date
20th August, 2021.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the e-mail.