GreenLife Oasis is a full-service Business Development Consulting that specialize in employees empowerment, recruitment/human resources, agro services and entrepreneurship training and development and we achieve these through our highly experienced professionals. We provide leading-edge management strategy and HR infrastructure support. We relief you of managing your employees through human resource or staff outsourcing, grooming them to be productive and align them with the culture of the organization to achieve the set goals and objectives. We help to match talents with openings, train and manage them using technology and competent hands. At GreenLife Oasis, we meet clients business needs with high level of Professionalism, Integrity and Commitment
We are recruiting to fill the position below:
Job Title: Clerk
Location: Ikeja, Lagos
Employment Type: Full-time
Position Summary / Function
The General Clerk will be responsible and accountable for enacting the policies and procedures of the Enrd Copy, Mail, Scanning and Supply Departments in its operations; providing quality customer service, and working effectively in a team environment with other department staff.
Job Description
Updating and storing business files to ensure they are accurate and accessible for other employees
Typing reports, letters and other business documents
Sorting mail and responding to it or distributing it to appropriate employees
Answering telephone calls and emails and redirecting them to other employees when appropriate
Issuing invoices and following up outstanding payments
Taking dictations and minutes during meetings
Making travel arrangements for other company employees’ business trips
Monitoring office supplies and reporting when stock levels are low to office manager
Specific Job Duties & Accountabilities:
Implements and follows department objectives in accordance with the Procedures.
Sorting Mail.
Researching and re-routing misdirected mail.
Document Scanning
Photocopying
Assembling Note Books
Accountable Mail Delivery
Completing tracking logs
Faxing
These positions are interchangeable
Shares and operates equipment resources within the department to provide efficient usage of information throughout the organization.
Has a thorough working knowledge of all tasks within the department.
Sort, count and time stamp documents
Other duties as assigned
Clerical Duties:
Provide Clerical Support
Performs day to day clerical duties as required which may include:
Preparing death certificates related documents
Completing required permits and / or certificates
Preparing and processing Veteran’s Paperwork
Ordering supplies, filing and responding to inquiries
Ensures that the required documentation to support requested products and services is accurate and complies with state, federal and company rules and regulations, to include:
Acts on calls from external customers, including other cemeteries and mortuaries, to provide product and service selections, to include disposition of remains, contracts, and payments
Assists Sales, Community or Funeral Directors as needed
Assists location management with daily operations including delivery process and liability release
Prepares for funeral services by preparing sign-in books, ensuring veteran’s paperwork is completed, and assisting professional funeral staff as directed
Cleans and maintains the chapel and office
Customer Service Duties:
Communicates client family’s needs promptly and accurately to the appropriate staff member.
Conveys a sense of concern and empathy with client family members at all times.
Demonstrates a caring attitude when problems arise while calmly and efficiently bringing the situation to the attention of a staff member who can provide resolution
Responds to customer inquiries via telephone, internet and in person
Maintains professional and cooperative relationships with county clerk, medical examiner and physicians
Keeps accurate records
Performs other duties as assigned
Key Responsibilities Include:
Operate computers and scanners
Lift large trays/tubs of mail and heavy packages
Handle time-sensitive and confidential mail
Maintain all logs and reporting documentation;
Participate in cross-training and assist other teams during slow periods
Ability to work in a warehouse environment you will be on your feet for most of the day
Adhere to all safety procedures
Comply with all established Osha health, safety and security standards associated with a hazardous work environment
Consistently adhere to business procedure guidelines; Pay attention to detail and note any inconsistencies
Maintain the highest levels of customer care while demonstrating a friendly, energetic and positive attitude
Demonstrate flexibility in satisfying customer demands in a high volume, production environment
Qualifications
Candidate should possess an OND qualification
One (1) year mail sorting / processing experience
Able to wear Personal Protective Equipment for an entire shift [website] bio-hazard suit and respirator)
Able to pass required Biohazards medical screening
Data Entry / typing is required with 45 wpm with minimal error
High school diploma or general equivalency diploma (GED)
Excellent verbal and written communication skills
Ability to effectively work individually and/or in a team environment
Competency in performing multiple functional tasks
Ability to meet employer's attendance policy
Able to stand for long periods of time
Ability to lift 50 pounds
Application Closing Date
14th October, 2021.
How to Apply
Interested and qualified candidates should send their Curriculum Vitae to: [email protected] using the job title as the subject of the mail.